Volunteers

This page is currently under construction and will be updated periodically for additional vacancies and descriptions.

The Volunteers webpage serves as a call for volunteers and is a repository of job descriptions, roles and responsibilities, and requirements for various positions. Please contact Committee Chair or POC for more information (including volunteer positions that are not advertised, we are always looking for additional help); also you can talk to any one of our Board members at an AMR function.


Vacancies Section

Committees
Website – Web Developer
Website – Web Content Writer
Advertising Chair
Control Chair
Technical Chair

Event Chairs
TBD.

Enduring Support Positions (multiple individuals needed for contingencies and continuity)
HPDE Control
HPDE Starter
HPDE Track Weekend Support
Tour Leader, Group Leader, & Sweeper

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Roles and Responsibilities, Job Description, and Requirements Section

Web Developer:
1. Responsible for the coding, design and layout of the AMR and other associated website(s). As the role takes into consideration user experience and function, a certain level of both graphic design and computer programming is necessary. Work with Webmaster team on maintaining and updating AMR website.
2. Troubleshoot website anomalies.
3. Provide monthly status to AMR Board of Director and Website Chair. Coordinate with Webmaster team and Treasurer on web hosting requirements and payments.
Requirement – No physical requirement. Designing and developing website in WordPress. Have working knowledge and experience with plugins and other associated applications.
Time commitment – As required, typically between 1-4 hours per week.
POC – Alex Ching
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Web Content Writer:
1. Responsible for producing Porsche, PCA, and AMR-relevant written material for the eTrails webpage and periodic e-blast of eTrails to the AMR membership. Provide input on improving communications and information dissemination for the club. Note: All material produced becomes the intellectual property of PCA.
2. Updating the AMR homepage and other webpages to keep the website current.
3. Posting on AMR Facebook page.
4. Assist the Webmaster team on maintaining AMR website.
Requirement – No physical requirement. AMR events attendance. Have good written and communications skills.
Time commitment – Varies for event attendance and writing time.
POC – Alex Ching
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Webmaster/Admin:
1. Create, review and update web page/content, announcements & news, event calendar, and/or links in a timely manner. Periodically refresh website layout. Review new versions of PCA RPM annually and update references.
2. Set basic standards for both graphics and content, checking for quality and formatting photos before uploading components. Solicit photos from members to update graphics and gallery.
3. Manage website accesses and media library, delete and/or replace obsolete files as necessary. Troubleshoot anomalies.
4. Provide monthly status to AMR Board of Directors and coordinate with committee and event chairs on advertisement of upcoming events. Check other Zone 9 regions’ events for inclusion on website calendar and announcements. Coordinate with Treasurer on web hosting requirements and payments.
Requirement – No physical requirement. Will provide training if necessary, prefer some working knowledge of HTML.
Time commitment – As required, typically between 1-4 hours per week.
POC – Alex Ching
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Advertising Chair:
Solicit and obtain advertising for the website.
Obtain “camera ready” or digital copy from corporate advertisers and submit to the Webmaster team by the selected day of the month.
Provides sales and contracts, synchronizes accounts status with Treasurer, and ensures Webmaster team is kept updated on paid accounts for publishing the ads in the newsletter.
– Coordinate with the Treasurer for submitting invoice to advertisers for advertising, prior to the expiration of the period. Maintain financial records for accounts receivable and payable on a current basis.
Maintain an advertising rate schedule; propose rate changes to the Board of Directors, if needed.
Report all past due accounts to the Board of Directors, along with recommendations for collection procedures and appropriate course of action.
Coordinate editorial and advertising inputs with the appropriate chair.
Requirements – No physical requirement. Coordinate and communicate effectively with advertisers and sponsors. Occasional travel to said advertisers and sponsors’ place of business for face-to-face meeting.
Time Commitment – As required
POC – Denise Jordan
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Control Chair:
1. Responsible for recruitment, training, and maintaining a qualified cadre of Control and Starter volunteers. Update training material periodically and conduct classroom/on site training and mentoring sessions as necessary.
2. Determines when a Control or Starter has satisfactorily completed training and mentoring and is qualified and safely perform the function without supervision.
3. Coordinate with HPDE & Autocross chairs and volunteers on staffing upcoming track events prior to the annual track season.
Requirements – Must qualify as HPDE Control prior to assuming Committee Chair duties. Requires organization, time management, situational awareness, record keeping, and communications skills.
Time Commitment – Approximately two or more days for annual staffing coordination and conducting classroom training prior to track season at the beginning of the calendar year. Up to ten day in conjunction with a track event for on site training and mentoring, this includes a minimum two weekend days every two years (need not be consecutive) to maintain qualification.
POCs – Alex Ching and Bob Foltz
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Technical Chair:
1. Responsible for providing technical expertise, training, and assistance for the membership. This may include, but not limited to, organizing technical training/demonstration, tech talks, etc.
2. Work with PCA to insure all technical information and forms are current for dissemination to members and during events. Advises the Board of Directors on the latest changes.
3. Coordinate venues for hosting technical events and proper insurance requests for submission.
4. May form a committee of technical experts to handle questions and issues.
5. Periodically provide technical content for website bulletin.
Requirements – Be technically inclined and knowledgeable on various aspects of the Porsche brand or at the very least, be able to research and obtain the necessary information.
Time Commitment – As required and depends on the number of technical related issues, events, and questions that arises.
POC – Robert Baumgartner
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HPDE Event Chair:
1. Organize and run a successful, safe, fun (and financially sound) event. If possible, get a co-chair to share the workload. Work with the AMR HPDE Chair for support and guidance.
2. Coordinate and communicate with the applicable Committee Chairs, volunteers, and resources within AMR…(develop a plan, then work the plan, and ask for help when needed)
3. Recruit and ensure both Control and Starter are trained and qualified in their respective positions as they are on the line for the safety of the track and participants during the event. This is also true for Corner Workers if they are not provided by the track.
4. Work with Registrar to set up online registration in MotorsportsReg.com. Advertise event with AMR Newsletter Editor and Webmaster, and other surrounding PCA Regional Clubs.
5. Work with Advertising & Sponsorship Chair to obtain sponsor(s) for the event.
6. “Trust but Verify” the Volunteers and Committee Chairs working with you. Do not wait until day of event to find out something is not done or missing.
7. Ensure equipment truck is ready for the event, and arrange for it to get to and back from the track.
8. Keep Board informed of the status and plans for the event:
– Obtain AMR Board approval for your event.
– Attend the two board meetings prior to your event to present the status of your plans.
– Present and work within an approved Event Budget.
– Present a post event report – Financial and General.
9. Ensure radios are charged and ready for the event.
10. The Event Chair is not responsible for what happens on the track; however, do coordinate with CDI, Control, Track Management, Safety Committee, and volunteers during event for any contingencies. On morning of the first day, find an Observer that will fill our a report for the event. This person is responsible for observing the event and completing the Observer Report submitted to PCA National. If the Zone Representative is present, he/she automatically has this responsibility. If not, try to find someone from another region.
Requirements – No physical requirements. Prefer candidate with effective planning, organizing, coordination, and management skills.
Time Commitment – As required to make sure all tasks are accomplished prior to and during the event.
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HPDE Control:
1. Control is the primary focal point for track management, safety of the event, and its participants. Maintains direct contact and coordinates actions with Starter, Corner Workers, CDI, Ambulance, Safety Committee, Gate Control (track dependent), Event Chair, and Track Manager (for towing of cars) at all times during the DE event. Control must be knowledgeable of all positions on the track in order to manage normal and emergency situations.
2. Tracks run groups, vehicles, and driver/instructor status per CDI input for both days of the event. Maintain run group roster and event/spin log daily.
Requirements – Physical movements within Control area to monitor events on the Grid and track. Requires organization, time management, situational awareness, record keeping, and communications skills. Be able to react calmly, swiftly, and decisively in case of an emergency during the event.
Time Commitment – Approximately two or more days of initial training and qualification, minimum two weekend days every two years (need not be consecutive) to maintain qualification.
Committee Chairs – Alex Ching and Bob Foltz
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HPDE Starter:
1. The Starter is primarily responsible for releasing the correct driver/car from the correct run group on the track, and is part of the team responsible for the safety of the track and all DE participants. Works closely with Control and CDI during DE event.
2. Manages the starter grid and hot pit area. Performs visual checks of drivers/instructors and vehicles prior to releasing on the track and maintains awareness and control the flow of all vehicles on and coming off the track.
Requirements – Require long periods of standing outdoors in various weather conditions. May require climbing up and down ladders to/from the starter box. Requires situational awareness and communications skills.
Time Commitment – Approximately two or more days of initial training and qualification, minimum two weekend days every two years (need not be consecutive) to maintain qualification.
Committee Chairs – Alex Ching and Bob Foltz
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HPDE Track Support:
1. Track support for the event weekend is not limited to one person or one functional area. All available members attending the event (PCA member/non-member, driver/non-driver) can help – check with your HPDE Event Chair. One big job is the equipment truck driver as it requires a bit more commitment than other positions. The more volunteers we get each morning of the event will help speed up the check-in and inspection processes and will help us and you start on time. Any delay means we will have to trim the run time for each run group so we can finish on time for all involved (especially the contract workers, unless you are willing to pay their overtime).
2. Assist with tasks such as registration, checking licenses/helmets, assisting participants, Top Tech, picking up drinks and/or ice, set up, clean up, packing up, etc.
Requirements – Physical requirements is task dependent.
Time Commitment – A few hours during an HPDE weekend. May require you to show early to assist with set up and registration.
POC – Alex Ching
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Tour Support:
Tour Leader: Responsible for the overall planning and execution of the driving tour. This includes coordinating the tour start point, end point, rest stops, etc. Additionally, the tour leader is responsible for ensuring an adequate participant safety briefing is conducted in accordance with the Minimum Driving Tour Standards.
Group Leader: For driving tours with multiple groups, the group leader(s) are responsible for leading their respective groups in compliance with all instructions outlined by the tour leader and all Minimum Driving Tour Standards.
Sweeper: Also called the trailing or following car, the sweeper is the car at the tail end of the tour or group. The sweeper’s duties include assisting any tour vehicle that pulled over, advising the tour/group leader if vehicles became separated from the group and advising the tour/group leader about any unsafe driving practices by a tour participant so the tour/group leader(s) can take appropriate action.
Requirements – Understanding and complying with the PCA Minimum Driving Tour Standard. Able to maintain tour group integrity and communicate with other tour leader/sweeper.
Time Commitment – Initial training and duration of the driving tour.
Committee Chair – Nate Adams
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