Board Meeting Minutes

The Board meeting minutes has permanently moved to the website. Once the AMR Board has approved the monthly meeting minutes, we will post the contents on this webpage. This webpage will provide six months worth of meeting minutes, after that, the contents will be archived to a Word document and will be available for download by members.  Minutes are submitted by AMR Secretary Lou Morales.

2021 Board Minutes Archive
2020 Board Minutes Archive
2019 Board Minutes Archive
2018 Board Minutes Archive


JULY MINUTES – 07.26.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:02 pm
Attendees: Joel Godfredson (virtually), Dana Kasten, Tim Drummer, Lou Morales, Bob Foltz, Robin Dillon, Andrea Borghi, Rai Melkers (virtually), Barb Treacy (virtually), Dwight Kasten, and Phil Kormany.

PRESIDENT’S REMARKS
Joel Godfredson, President, reported that he’d asked the RMR President to eblast information about the Autocross event coming on August 6, 2022. RMR was concerned about a conflict with Ladies Day, but the RMR agreed to send out the eblast. He discussed having a joint Board meeting with RMR and that he and Dana K. would work on possible dates [New AI] and draft an agenda. Tim D. to work with RMR on eblast for Autocross. Porsche of Colorado Springs (PCS) announced that there would be a second Klassiker am Museum” auto show for classic Porsches on September 3 and Ted Hampson. had requested help from AMR. Lou Morales will contact Ted to find out what support he needs.

COMMITTEE REPORTS
Treasury: Pam Drummer sent in the monthly report through Tim D. Expenses include: Goggle accounts, condolence gift and tours. Income includes: tours and interest. Treasurer report was BOARD APPROVED.

Registrar: Dana Kasten, Registrar, reported that the following registrations were currently open on MReg: Autocross and La Junta HPDE. The following registrations were closed on MReg: Snowmass Tour.

ByLaws: Bob Foltz submitted the draft Nomination / Office Recommendations and they were approved by the Board. PCA National’s latest review was received July 14th and only contained a few minor issues. These were addressed and a response sent back to Bob Gutjahr, National Policy Chair, on July 18th. After careful reflection and input from several Board members Bob F. sent back an updated Article IX Election of Officers, Sections 4, 5 and 6 on July 22nd giving AMR an extra week to run the election. A copy of the revision was sent to all Board and Committee members. The new verbiage says “no later than” a week after the original dates. That allows AMR to meet the original dates if desired, but have an extra week to run the election and still comply with current Bylaws. Bob G. wrote that the PCA committee is beleaguered with Regional Bylaws right now and he would like to finalize AMR’s so they can move on to others. Dana K. said that she had announced at the July Social that the Bylaws Revisions were coming and encouraged members to watch out for them, review and vote. Bob F. to draft Executive Summary for the official announcement.

HPDE Program: Robin Dillon, HPDE Chair, reported the La Junta HPDE budget had been updated and Board had approved it via email. La Junta registration is open and AMR is at approximately 28 percent of projected bdget with six weeks remaining for registration. She also explained that the 2023 HPDE Schedule is under discussion within the Committee and with the RMR HPDE Committee. There is a big need to recruit and train additional control / safety people for events. The Board decided it was too early to create an action item. Robin said she will email the Pueblo HPDE budget to the Board on August 15 and will need a vote at the August Board meeting to be able to go “live” on MReg by September 2. Need to request an amended contract from PMSP to include corner workers and EMS. Seeking sponsors to offset costs.
Membership: Danyella Prilika emailed that the July, 2022, AMR membership total is 787 (496 Primary, 291 Affiliates). Total PCA membership: 150,478. The Board discussed a proposed procedure for having any “specialty” badges (ie, any badges for committee chairs, instructors, etc.) and group requests. The Board concurred that all specialty badge requests will be submitted to the Board, via any Board member, reviewed and the expenditure approved / declined by a majority vote prior to directing the Membership Chair on appropriate action. Lou M. is working on a draft procedure to be posted on amrporsche.com.
Membership Socials: Denise Jordan, Social Chair, sent in a report that the July Social was held at Casa Fiesta in Monument with about 50 members attending. August Social is still TBD because a venue has not been found.
Tours: Rai Melkers reported that the Breckenridge Tour went well with the tour split into three groups. This allowed for training of new leads, mids and sweeps. Pueblo Farmers Market had 20 vehicles ; radios worked well, logistics flowed well; restaurant wants AMR back. Bob F. emphasized that two people per lead and sweep car are required for safety. Rai reported that the tours were in compliance. Joel G. took an action item to send out a “Save the Date” eblast for future tours [New AI.].
Charities: Barb Treacy said, “Thank you to all of our members who donated to One Nation Walking Together. Your contributions of school supplies, clothes, diapers and cash helped to fulfill an urgent need. We’ll continue to support ONWT at the August social.”
Website: Andrea Borghi and Phil Kormany suggested the Board allow only one of the two chairs attend the Board meetings to report on both committees, if necessary. The Board concurred. Phil K. discussed using the Discord social media platform to better communicate with AMR members. By integrating Discord into the communications process eTrails Editor would act in a Registrar role for publishing Discord articles, (request approval/deny) for posts to be published from Discord to the web site. An Andrea found a plugin to help integrate Discord into the AMR website, but still researching. The Board agreed to participate in a small Board member-only Discord community to “test drive” it, learn how to use it and determine if it would be a good tool for member communication. Phil K. said Discord is a good way to attract a younger member audience and he showed some examples of how it could be used. Joel G. asked if using Discord might violate any PCA policies. Dana K. said, because there is a moderator, there should not be any policy issues. Phil K. emphasized that Discord has an excellent mobile platform that is easy to use. Separately, there was some question about whether the eTrails Editor has a separate email account and to whom did it go. Joel G. said he would discuss it with Alex Ching, the former eTrails Editor [New AI.].
eTrails: See Website / eTrails notes.
Sponsorship [Advertising]: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
7th Annual Snowmass Tour and Heritage Fire Event – July 29-31 (Leads: Dwight & Dana Kasten)
Dancing with Cones Autocross – August 6, 2022, PPIR; in work and on schedule.
Pueblo Drive-In Tour – Saturday, August 20, 2022 (Tour lead needed or Melkers); MReg in-work.
Gold-Belt Byway Off-road Tour – Saturday, August 27, 2022 (Lead: Raimond & Gudrun Melkers)
Treffen Volunteer Party – September 4, Bear Creek Park
HPDE #2 – September 10-11, La Junta
Ojo Caliente Overnight Tour – September 30 – October 2, 2022 (Lead: Raimond Melkers)
HPDE #3 – October 22-23, PMSP
Mystery Tour – October date proposed (Planning and Tour Lead needed); see New AI.
AMR Broadmoor Christmas Lights Tour – December 17, 2022

Past Events:

OLD BUSINESS
AMR Bylaws Revision
eTrails Editor / Website Support Team Vacancy
Board & Committee Chair Privacy Policy Review & Signing

NEW BUSINESS

June Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: : August Board meeting scheduled for Tuesday, August 30, 2022, at Mollica’s Italian Market & Deli, 985 Garden of the Gods Rd # A, Colorado Springs, CO 80907. Space available at 5pm. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 7:51 pm


JUNE MINUTES – 06.28.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:02 pm
Attendees: Joel Godfredson (virtually), Dana Kasten, Tim Drummer, Lou Morales, Pam Drummer, Bob Foltz, Robin Dillon, Nate Adams, Andrea Borghi, Dwight Kasten, Phil Kormany, Stephen Heptig, and Becky Heptig

PRESIDENT’S REMARKS
Joel Godfredson, President, noted that Tim Hamilton, AMR member, won the PCA raffle. This information was already posted on the AMR Facebook page, and he suggested putting it in eTrails.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer explained that she was trying to improve accounting processes for the Treasury and needed to establish better tracking procedures for expenditures. She’s spoken to the AMR accountant (Shawna) who recommended getting W-9 and 1099 forms for those receiving funds; AMR must report payments to any individual that are greater than $600. Projections show a $3700 deficit by end of the first HPDE in Pueblo, May 14-15. The board discussed accounting processes. Specific thoughts: Suggested procedure for reimbursement was to provide Treasurer reimbursement form containing first and last names, date of payment, amount of payment and payee signature. Contracting with tracks will eliminate corner worker paperwork. Pam submitted the monthly report. Expenses include: Goggle accounts, name tags, annual safety deposit box fee, Blue Ticket Tire Winner, annual PO box rental fee, “Got Momentum” Pueblo HPDE, Cat 3 off-road safety kit, annual truck & trailer insurance. Income includes: “Got Momentum” Pueblo HPDE, PCA subsidy, interest and “other.” Treasurer report was BOARD APPROVED.

Registrar: Dana Kasten, Registrar, reported that the following registrations were currently open on MReg: Autocross and Farmers Market Tour; Snowmass Tour has a wait list. The following registrations were closed on MReg: Breckenridge Tour.

HPDE Program: Robin Dillon, HPDE Chair, reported total income / expenses for “Got Momentum” Pueblo HPDE. Net was a $3700 deficit. Board discussed refined budget for future HPDEs. Dana K. suggested perhaps eliminating double credits for instructors. Robin will draft new La Junta budget by July 7 for Board review, considering discounts rather than credits. Board to provide budget inputs by July 10. Robin suggested perhaps an “early registration” discount to improve accounting and projections. Nationally, HPDE participation is down.
Membership: Danyella Prilika made a request via email to establish a procedure which includes Board approval for any “specialty” badges (ie, any badges for committee chairs, instructors, etc.). Board concurred that all specialty badge requests will be submitted to the Board, via any Board member, reviewed and approved/declined prior to directing the Membership Chair on appropriate action. Lou M. took action to draft procedure to be posted on amrporsche.com [New AI]. Danyella reported that the June, 2022, AMR membership total is 772 (487 Primary, 285 Affiliates); AMR PCA Juniors: 31. Total PCA membership: 150,231.
Membership Socials: Nothing new to report.
Tours: Rai Melkers had provided updates via email which are reported under “Future & Past Event Wrap” sections below.
Charities: Nothing new to report.
Website: Andrea Borghi reported that PCA has to update its PHP website software, but has received no responses for his requests. Joel G. took an action item to contact National Website Committee on Andrea’s behalf [New AI].
Sponsorship [Advertising]: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.
Treffen: Nate Adams reported that post-Treffen subsidy request was submitted to PCA. Pam confirmed that the subsidy was received. Chair expenses were reimbursed by AMR. Trophy received from National to be stored with Nate (Board approved).

EVENTS
Future Events:
Pueblo Farmers Market Tour – Sunday, July 17, 2022 (Lead: Gudrun Melkers)
7th Annual Snowmass Tour and Heritage Fire Event – July 29-31 (Leads: Dwight & Dana Kasten)
Dancing with Cones Autocross – August 6, 2022, PPIR; in work and on schedule.
Pueblo Drive-In Tour – Saturday, August 20, 2022 (Tour lead needed or Melkers); MReg in-work.
Gold-Belt Byway Off-road Tour – Saturday, August 27, 2022 (Lead: Raimond & Gudrun Melkers)
Treffen Volunteer Party – September 4, Bear Creek Park
HPDE #2 – September 10-11, La Junta
Ojo Caliente Overnight Tour – September 30 – October 2, 2022 (Lead: Raimond Melkers)
HPDE #3 – October 22-23, PMSP
Mystery Tour – October date proposed (Planning and Tour Lead needed); see New AI.
AMR Broadmoor Christmas Lights Tour – December 17, 2022

Past Events:
Instructor Training Clinic – May 13, PPPIR; went well.
“Got Momentum” HPDE – May 14-15, PMSP
Charity Poker Run – May 21 2022 (Tour Lead: Keith Jarvis); did not happen; rescheduling.
Breckenridge Tour – Sunday, June 19, 2022 (Lead: Michael Moore)

OLD BUSINESS
AMR Bylaws Revision Bob Foltz, Bylaws Revision Chair, reported that the draft has been submitted to National. No response expected until the end of the Summer due to National’s Parade involvement.
Board & Committee Chair Privacy Policy Review & Signing: See Action Item List.

NEW BUSINESS
PCA.org PHP Update (Andrea Borghi, Webmaster) – Addressed in Website report.
Ordering special name tags; ie, chairs, instructors, etc. (Danyella Prilika, Membership Chair) – Addressed in Membership report.

June Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: : July Board meeting scheduled for Tuesday, July 26, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:38 pm


APRIL MINUTES – 04.26.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 5:56 pm
Attendees: Joel Godfredson, Dana Kasten, Tim Drummer (virtually), Lou Morales, Pam Drummer, Bob Foltz, Robin Dillon, Nate Adams, Rai Melkers, Andrea Borghi, Doreen Godfredson, Phil Smith and Anna Servillo-Borghi.

PRESIDENT’S REMARKS
Joel Godfredson, President, reported on the president, first vice president and second vice president meeting at which they discussed updating email addresses, sharing the Google drive and calendar information with the whole Board. “Vote” email was changed to hpdechair@amrporsche.com for Robin Dillon to use. Joel met with Nate Adams regarding Tour information. Arnie Easterly will provide tour information to Nate to pass on to Rai Melkers. Rai M. to share G-drive / Tours access with the Board. The Board suggested Rai consider including support for Charities via the different tours. There was some discussion regarding the projection of Tour budgets at the end of the year.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags, HPDE Instructor training class, EMS (at PPIR), Pueblo HPDE final payment, equipment truck repair and New Member Social. Income includes: interest and “other.” Pam brought up that, for “cash” receipt and disbursement (particularly at HPDE events for miscellaneous items such as T-shirts, etc.), AMR has a Square account but there is no Venmo account available through Ent FCU. Robin, as HPDE Chair, explained that some transactions, such as T-shirts, are “out of pocket” by HPDE leadership and, therefore, no cost to AMR. Treasurer report was BOARD APPROVED.

1VP: Dana Kasten, 1VP, suggested the Board convene a mid-year “retreat” due to the numerous changes in the Board and upcoming Summer travel. Joel G. said he would coordinate a date / time for the retreat (New AI.).

Registrar: Dana Kasten, Registrar, reported that the following registrations were currently open on MRebg: Instructor Training Clinic, Pueblo “Got Momentum” HPDE and Snowmass Tour (which has a wait list). Dana also discussed the history of “credits” and explained how they were applied for different events.

HPDE Program:: Robin Dillon, HPDE Chair, reported AMR Instructor Clinic is set for May 13, 2022, at PPIR with Wally Ruiz, national trainer, instructing. Bob Foltz is coordinating corner / flag volunteers. Instructor Training Budget BOARD APPROVED. Contract signed and final payment due at end of event for first HPDE, “Got Momentum.” EMS will bill after event. Registration closes May 6. Total registrations (drivers & instructors): 34. La Junta HPDE set for September 10-11. Robin presented preliminary La Junta HPDE budget for Board review. HPDE #2 & #3 in work with budgets to be discussed at May Board meeting. Board suggested waiting on budget approvals until closer to HPDE dates to ensure “good” numbers available. There was a National level HPDE Region Focus meeting held which discussed women / female incentives and encouragement for participation, new protocol development for Electric Vehicles (EVs), instructor retraining and “energizing” / encouraging intermediate driver to level up and become instructors. She also reported that there is free marketing on the PCA website.
Membership (Danyella): Danyella Prilika reported that the March, 2022, AMR membership total is 774 (489 Primary, 285 Affiliates); AMR PCA Juniors: 29. Total PCA membership: 148,533.
Membership Socials: Next month Social to be held on Wednesday, May 18, at Marigolds.
Tours : Rai Melkers reported the Charity Poker Run is set for May 21, with Tour Lead Keith Jarvis; Breckenridge Tour, Sunday, June 19, Tour Lead Michael Moore; Pueblo Farmers Market Tour, Sunday, July 17, Tour Lead Gudrun Melkers; 7th Annual Snowmass Tour and Heritage Fire Event, July 29-31, Tour Leads Dwight & Dana Kasten; Pueblo Drive-In Tour, Saturday, August 20, Tour lead needed; Phantom Canyon, Victor, Shelf Road (Off-road) Tour, Saturday, August 27, Tour Leads Rai & Gudrun Melkers. Ready to support Treffen at the BroAdmoor.
Charities (Barb): Nothing new to report.
Website: Nothing new to report.
Sponsorship:Board changing this committee to “Advertising” once committee chair is found. (See Action Item List)
Porsche Colorado Springs Liaison: Pam D., Treasurer, reported that she received a sponsorship check from the dealership.
Treffen: Nate Adams reported that many volunteers have canceled, goodie bags are completed; some COVID impact; tours are okay on volunteers. Pikes Peak Tour may be affected by weather. Nate presented the Region budget for the event and requested parking reimbursement for volunteers which was approved.

EVENTS
Future Events (thru July, 2022):
Instructor Training: May 13, PPIR
“Got Momentum” HPDE: May 14-15, PMSP
Charity Poker Run: May 21 OR May 22; (Tour Lead needed; Lead will select date.)
Highway of Legends: June TBD
7th Annual Snowmass Tour and Heritage Fire Event: July 29-30; sold out in 4 days (23 cars)
Mystery Tour: No Date Yet (Planning and Tour Lead needed)

Past Events:
AMR HPDE 101: March 5, 2022, at Porsche Colorado Springs
Lead/Tour Training: Originally scheduled for Saturday, March 12. Did not occur.
New Member Social: March 26, 2022; 153 registered; at least that many attended.

OLD BUSINESS
AMR Bylaws Revision Bob Foltz, Bylaws Revision Chair, presented the team’s responses to National PCA’s review comments / questions. Board concurred and Bob will forward to National. No response expected until the end of the Summer due to National’s extensive involvement in Parade.
eTrails Editor / Website Support Team Vacancy:
Board & Committee Chair Privacy Policy Review & Signing:

NEW BUSINESS
Treffen Volunteer Parking Budget Nate Adams, Treffen Chair, requested a budget of $500 to reimburse volunteer parking at the Broadmoor. Board APPROVED.
Autocross Tim Drummer, Autocross Chair, reported the contract with PPIR was not yet signed, but that a tentative date of August 6—which coincides with “Ladies Day” at PPIR is a potential.
HPDE 101 Credits See Registrar report above.
Venmo-type Payment Processing See Treasurer report.
Event Participation Gift Cards Robin Dillon, HPDE Chair, will purchase and get reimbursed.
AMR Dealership Brochure / Handout Cards Robin Dillon, presented a draft; Board requested that we include all event schedules and approved moving forward with the purchase when ready.
Board of Directors Mid-Year Retreat: Joel G. to coordinate date / time.

March Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: May Board meeting canceled due to projected Director absences. Next Board meeting scheduled for Tuesday, June 28, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:37 pm


MARCH MINUTES – 03.29.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:00 pm
Attendees: Joel Godfredson, Dana Kasten, Tim Drummer, Pam Drummer, Lou Morales, Bob Foltz, Robin Dillon, Danyella Prilika, Andrea Borghi, Barb Treacy (virtually), Rob Prilika, Stephen Heptig, Doreen Godfredson, Phil Smith and Anna Servillo-Borghi.

PRESIDENT’S REMARKS
Joel Godfredson, President, spoke about the AMR shared calendar (Excel spreadsheet) on the Google Drive; access link to President’s area sent to all regular Board members in December or January from president@amrporsche.com. Joel also requested a meeting with the 1VP and 2VP.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags and trophies & awards, additional equipment truck insurance and 2021 taxes. Income includes: socials and PCA Quarterly rebate / subsidy. Treasurer report was BOARD APPROVED.
Registrar: Dana Kasten, Registrar, reported: Heritage Fire Tour is the only item open on MReg at this time.
HPDE Program:: Robin Dillon, HPDE Chair, reported:

    • DE 101 orientation class held on March 5. 48 registered, 51 total attended.
    • Table at New Member Social received a lot of interest; videos shown and brochures distributed.
    • AMR Instructor Clinic scheduled for May 13 at PPIR, just prior to Pueblo “Got Momentum” HPDE.
      ◦ National Trainer, Wally Ruiz, conducting training. CDI candidates: Robin Dillon, Ted Thurber, Gordon French, Heinz Huester and one other person.
      ◦ EMS contract and payment arrangements forthcoming.
      ◦ Budget approved on March 15.
    • Pueblo “Got Momentum” HPDE, May 14-15.
      ◦ Contract signed; final payment due April 15.
      ◦ Chair is still TBD.
      ◦ Need EMS status.
      ◦ Budget approved on March 15.

CDI: CDI program now reports through HPDE, per new organizational structure approved by Board.
Membership (Danyella): Danyella Prilika reported that the March, 2022, AMR membership total is 770 (487 Primary, 283 Affiliates); AMR PCA Juniors: 30. Total PCA membership: 147,534. AMR website has instructions to get member badges. Discussion on need for brochures to be displayed at Porsche of Colorado Springs (PoCS) dealership. Ambassador cards handed out at New Member Social. Robin D. will design brochure. New AI: Lou M. to provide Robin event schedules (eg, Socials are the third Wednesday of each month.)
Membership Socials: New Member Social successfully held on March 26 at PoCS. April Social to be held on Tuesday, April 19th at Panino’s Restaurant East.
Tours : Rai Melkers sent printed copies of the 2022 tour schedule. Several tour leads and sweeps needed for various scheduled tours. Tour schedule G-drive link sent to president, vice presidents and secretary. New AI: Joel G to send out an eblast asking for lead / sweep volunteers. Rai also provided a completed inventory of AMR-owned radios.
Charities (Barb): Barb Treacy announced that the next social will support a new charity. “Bakhita Mountain Home” provides therapeutic resources for women survivors of human trafficking (https://bakhitamountainhome.org/).
Website: Andrea Borghi reported that Michael Onstad asked about procedures for advertising on AMR website and in AMR publications. No advertising chair currently exists, though there has been one in the past. New AI: Joel, Dana and Tim will act as an Advertising Working Group to develop advertising policy / procedures and chair responsibilities.
Sponsorship: Pam D. reported that Ted Hampson had sent a check to the then-AMR Board President in January. No one has it currently. Ted re-issued a check and gave it to Pam.
Porsche Colorado Springs Liaison: Nothing new to report.
Treffen: Nate Adams reported that Treffen at the Broadmoor sold out with 15 minutes of registration opening. 150 cars and 300 people registered. 67 AMR members are involved. Volunteers are invited to Welcome Reception and Volunteer Party on the last day. Treffen Tours are scheduled for Thursday, April 28, and Saturday, April 30. Several volunteer meetings planned prior to event.

EVENTS
Future Events (thru July, 2022):
Instructor Training: May 13, PPIR
“Got Momentum” HPDE: May 14-15, PMSP
Charity Poker Run: May 21 OR May 22; (Tour Lead needed; Lead will select date.)
Highway of Legends: June TBD
7th Annual Snowmass Tour and Heritage Fire Event: July 29-30; sold out in 4 days (23 cars)
Mystery Tour: No Date Yet (Planning and Tour Lead needed)

Past Events:
AMR HPDE 101: March 5, 2022, at Porsche Colorado Springs
Lead/Tour Training: Originally scheduled for Saturday, March 12. Did not occur.
New Member Social: March 26, 2022; 153 registered; at least that many attended.

OLD BUSINESS
Board & Committee Chair Privacy Policy Review & Signing: Danyella P. and Andrea B. signed the AMR Privacy Policy forms.
eTrails Editor / Website Support Team Vacancy: Joel to send eblast requesting volunteers. Going to ask Alex C. for “blurb.”

NEW BUSINESS
PCA Presidents Meeting: CDIs need to be on National roll; they are listed via Regional Report submitted by president. Discussed HPDE goodies store, advertising / marketing templates, PCNA incentives to dealerships to attract female drivers / buyers, EV policies, Autocross software and tracking app for rallies. Joel said the importance of MReg to HPDE program was emphasized; may request a meeting with AMR Board to discuss.
Appointments of Interim 1VP & 2VP: Dana K. introduced as new First Vice President (1VP) and Tim Drummer introduced as new Second Vice President (2VP).
PPIR Contract (Instructor Training):
Bylaw Revision: Draft sent out for Board member review. Comments due to Bob F. by April 5.
Truck Vandalism: Dwight K. reported that the catalytic converter(s) stolen. $2600/each to replace; may require two. No comprehensive insurance. Age of vehicle allows for replacement with straight pipes at $300/each. BOARD APPROVED expenditure of $600 + tax to repair vehicle.
Equipment Truck (Insurance & Budget): Comprehensive insurance added after Board approval via email.

February Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, April 26, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:12 pm


FEBRUARY MINUTES – 02.22.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 5:56 pm
Attendees: Joel Godfredson, Pam Drummer, Lou Morales (virtually), Bob Foltz, Robin Dillon, Denise Jordan (virtually), Barb Treacy (virtually), Tim Drummer, Stephen Heptig (virtually), Becky Heptig (virtually), Andrea Borghi (virtually), Rai Melkers and John Kerr.

PRESIDENT’S REMARKS
Joel Godfredson, President, shared that Jackie Vance had quit, which placed him in the President position per the AMR Bylaws. He said he had felt a lot of vindictive behavior in the room at the last Board meeting. He asked us to remember “this is a car club, and we are friends.” Joel admitted he sent an email to driving instructors and apologized for violating the AMR Privacy Policy by not using “blind carbon copy (bcc)” in addressing his message, to which several addressees had objected. Joel gave some of his personal and PCA background. He stated that his family and his business take priority over the club, but he would strive to do his best. He would like to keep meetings on topic and vote as needed.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags and holdiday social ornaments. Income includes: there was no income last month. Treasurer report was BOARD APPROVED.
HPDE Program:: Robin Dillon, HPDE Chair, reported:

    • DE-101 is scheduled for March 5th at Porsche of Colorado Springs (PCS). Currently 30 new DE people are registered. Robin updated presentation and is ready to instruct.
    • Proposed plan for PPIR event on April 9th and 10th is not in compliance with PCA Minimum Standards. Joel made motion to move the deposit out into 2023. BOARD APPROVED.
    • Season opener at Pueblo (PMSP), May 14th and 15th, is consider a good venue for new drivers. Issues with instructor participation and budgets. Need 63 people to break even. Joel shared biggest challenge will be the instructors. Plan is to have the event on MREG no later than April 1st, 2022, which is six weeks before the event. Robin to send budgets to the board for review.
    • La Junta scheduled for September 10-11, 2022.
    • PMSP #2 scheduled for October 22-23, 2022.
    • Kathleen Lennon stepped away from Control Chair and Bob Foltz is both Control Chair and Safety.

CDI: Off-season. The CDI program is on hold.
Membership (Danyella): Danyella Prilika reported that the February, 2022, AMR membership total is 761 (481 Primary, 280 Affiliates); AMR PCA Juniors: 30. Total PCA membership: 146,463.
Membership Socials: There was no member social in January. Denise Jordan shared the social for February 23rd maybe postposed due to weather, if so looking to re-schedule to March 2nd. No venue for March social at this time.
Tours : Rai Melkers presented the 2022 tour schedule. Denise and Rai will be meeting on Sunday, February 27, to go over tour process and list of volunteers. All radios have been inventoried and function-tested to include batteries. Club needs equipment for Category 3 off Road Tours which is required and defined by PCA. Rai provided budget for the kit. Lou made a motion to approve. BOARD APPROVED.
Charities (Barb): Barb is still looking to establish a committee for Charities. She has one volunteer, so far. Rai volunteered Gudrun Melkers to the Committee and will notify her.
Website: Andrea Borghi reported website still needs to be cleaned up. Committee Chairs need to get with him to clean up their areas. For the website contest, Denise to get with Andrea regarding social media / Facebook link connection to the AMR website. Committee members needed to assist Andrea
Sponsorship: Robin reported that PCS prefers to contribute “things” (ie, food, refreshments, gear, etc.) versus writing a check to sponsor club events.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
February Social: May move to March 2, 2022.
New Member Social: New date of March 26, 2022.
AMR HPDE 101: Set for March 5, 2022, at PCS.

Past Events:
None

OLD BUSINESS
Board & Committee Chair Privacy Policy Review & Signing: Joel G. and Rai M. signed the AMR Privacy Policy forms.

NEW BUSINESS
Board of Directors Vacancies: 1st Vice President, 2nd Vice President: Candidates will need to fill out questionnaire. Denise shared would be nice to have candidates with board and club experience. Stephen Heptig emphasized we need to follow AMR ByLaws. No timeframe yet determined for when questionnaires are due and to whom.
AMR Bylaws Revision: Three-person special committee selected: Bob Foltz, Tim Drummer and Stephen Heptig. Need to follow PCA Bylaws template.
Treffen at the Broadmoor: Sold out in 15 minutes with 150 cars and wait list of 100 people
eTrails Editor / Website Support Team Vacancy: Alex Ching sent an email saying he is too busy with National-level responsibilities to continue editing the eTrails online newsletter. Looking for a replacement.

January Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, March 29, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:19 pm


JANUARY MINUTES – 01.25.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:14 pm
Attendees: Nate Adams, Jackie Vance, Curt Emery, Pam Drummer, Lou Morales, Bob Foltz, Robin Dillon, Denise Jordan, Dana Kasten, Dwight Kasten, Barb Treacy, Tim Drummer, Fred Veitch, Joel Godfredson, Stephen Heptig, Becky Heptig, Michael Onstad, Steve Carlson, Robert Yen, Jeremy Vreeman, Chris Lennon, Andrea Borghi (virtually), Rai Melkers (virtually) and Rob Provost (virtually).

PRESIDENT’S REMARKS
Nate Adams, President, said that in 2022 AMR “has lots ahead of us.” The 2022 Treffen at the Broadmoor which AMR is hosting is in good shape and planning is going well. At the AMR Board Retreat, January 23, 2022, the Board approved a new AMR Privacy Policy which supplements the PCA Privacy Policy. AMR will require anyone who has direct access to member personal information to sign a copy of the AMR Privacy Policy acknowledging they have read it and will adhere to its requirements. A hardcopy of the PCA’s 2022 Region Procedures Manual (RPM) will be order for each Board member; the Board approved the expenditure.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags and holdiday social ornaments. Income includes: there was no income last month. Pam also submitted the 2021 Annual Treasurer Report. Expenses include: administrative, auto / truck, event and tax preparation expenses. Income included: event, interest, PCA National and miscellaneous income. Both treasurer reports were BOARD APPROVED. The annual report will be posted in eTrails.
HPDE Program:: Jackie Vance, interim HPDE Chair, reported that HPDE 101 is scheduled for March 5, 2022, at Porsche Colorado Springs (PCS). Jackie nominated Robin Dillon as the permanent HPDE Committee Chair. The Board approved the appointment. Jackie and Robin will be working together on creating “cookie cutter” (i.e., standardized) approaches to planning aspects which are common to all DE events to ease workload on Event Chairs.
CDI: Off-season. Lead CDI dismissal discussion was moved to “New Business.”
Membership (Danyella): Danyella Prilika reported that the January AMR membership total is 761 (483 Primary, 278 Affiliates); AMR PCA Juniors: 30. Total PCA membership: 144,549.
Membership Socials: The AMR Holiday Social occurred on Friday, December 17, at the El Paso Club and was a great success. No January Social scheduled. February Social is scheduled for February 16 at Casa Fiesta, Monument, Colorado. New Members Social is tentatively scheduled for February 19, 12-4pm, at TBD. [See notes under “Future Events.”]
Tours : Rai Melkers attended virtually and was available / ready to report. However, he was inadvertently skipped. He will have updates at the February meeting.
Charities (Barb): Regarding the Holiday Social donations, Barb Treacy reported: “We donated well over $2000 worth of toys and cash to the Salvation Army 👍! They were overjoyed to see five shopping carts full of gifts roll into their headquarters in Colorado Springs.” She added that Nate was “an excellent emcee for the event!” Barb is still looking to establish a committee for Charities. Nate said that one volunteer responded to the eblast.
Website: Andrea Borghi reported he is in the process of cleaning up the AMR website by removing the 2021 tours, has added the HPDE events and is adding calendar events. There is a lot of old information; some as old as 2009, so he needs help cleaning it up. Committee chairs need to review the website to identify items under their purview that should be removed.
Sponsorship: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
New Member Social (February, 2022): Kastens will chair this event. Dwight K reported that PCS is happy to support any event that brings people into the dealership. He said Ted Hampson should be at the New Member Social to manage the venue and support his staff. However, he is gone until March 25 and proposed moving the Social from February 19 to March 26 with the hours being 4pm-7pm so the PCS staff can attend. Nate said he would work the PCA subsidy for the Social.
AMR HPDE 101: Set for March 5, 2022, at PCS. The Board concurred. Nate A. will send out an eblast.

Past Event Wrap Up:
2021 AMR Holiday Party: See Social Chair report above.

OLD BUSINESS
Orange Vest Inventory: Inventory complete; 21 in good condition (20 new & one old).
HPDE Chair Vacancy: Robin Dillon appointed.
AMR Privacy Policy: See President’s Remarks above. Rob Provost asked for clarification on what constituted a privacy violation. Nate A. described the M-reg downloads which just prior to the 2022 election with no apparent tie to official functions and that AMR had far more people with access to M-reg than most regions to whom he’d spoken. AMR needed to “plug this hole” and will continue to refine its privacy practices.

NEW BUSINESS
Registrar Appointment: Board brought this position back to help manage member privacy. The Board appointed Dana Kasten as the new Registrar.
2022 Heritage Fire Tour: Kastens hosting. Board approved the proposed budget.
Bi-fold 2022 Events Guide: Alex Ching has asked whether the Board wanted to publish a 2022 Events Guide in bi-fold format. If so, he requested firm schedules for all scheduled events, including the New Member Social, to be able to get the items printed and information posted on the website ASAP. He received an estimate of $300 dollars. The Board is interested. PCS (dealership) is interested in sponsoring something like this, per Fred Veitch. Information needs to get to Alex to post on the website ASAP.
Financial Guidance for PCA Tax Exempt Regions: Nate provided an overview of PCA’s Financial Guidance for PCA Tax Exempt Regions. All committee chairs who hold events in which money is collected from attendees need to be aware of the limits of non-member sales to prevent jeopardizing the region’s non-profit status. This information and policy will be posted on the website.
AMR Board’s Lead CDI Dismissal Decision: Stephen Heptig and Rob Provost voiced concerns that the Board’s decision to dismiss the previous Lead CDI will significantly affect the 2022 HPDE program. Several members asked that the decision be revisited. Curt Emery offered Robert Yen the opportunity to appeal, which Robert Y. accepted. Also, some members suggested the communication process between the HPDE & CDI Committees and the Board be reviewed and improved. Bob Foltz suggested a separate meeting with a smaller group of attendees to discuss both issues. A meeting between the Board, the new HPDE Committee and the CDIs was scheduled for Thursday, January 27.

November Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, February 22, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:27 pm


NOVEMBER MINUTES – 11.30.2021
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:15 pm
Attendees: Nate Adams, Dana Kasten, Curt Emery, Pam Drummer, Lou Morales, Bob Foltz, Dwight Kasten, Andrea Borghi, Danyella Prilika, Barb Treacy (virtually), Jackie Vance (virtually), Robin Dillon, Rob Prilika Anna Servillo (Borghi), Rai Melkers and Gudrun Melkers.

PRESIDENT’S REMARKS
Nate Adams, President, said that the 2022 Board of Executives election was complete. All candidates had been notified. An eblast will be sent out to the general AMR members on December 1, 2021. Holiday Social is set for December 17, 2021, and there is already a waiting list. The 2022 Board Retreat date had not yet been set. The joint AMR / RMR Board meeting may be canceled.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the report. Expenses include: accounting software (Quicken), DE (snacks & oil spill) and A/X events. Income includes: interest, PCA rebate, DE and A/X. The treasury report was BOARD APPROVED.
HPDE Program:: Jackie Vance, interim HPDE Chair, reported that the committee was still working with Pueblo on the contract to decide whether corner workers and ambulance service should be contracted through the track or “in-house.” We will have the contracts signed and done by the end of the week for Pueblo. E-blast was sent out for the Board-approved calendar of HPDE events next year. Event chair for April, 2022, HPDE at PPIR selected. Event chairs for Pueblo (May & October, 2022) and La Junta (September, 2022) HPDEs have not been selected.
CDI: : Jackie Vance, interim HPDE Chair, reported on behalf of Robert Yen that a joint AMR / RMR instructor training event has been tentatively set for April 2, 2022. Issue remains as to which track will be chosen.
Membership (Danyella): Danyella Prilika reported that the November AMR membership total is 765 (485 Primary, 280 Affiliates); AMR PCA Juniors: 30. Total PCA membership: 143,293..
Membership Socials: October Members’ Social occurred on Wednesday, October 20, at Edelweiss German Restaurant. No November Social. Holiday Social is scheduled for Friday, December 17, at the El Paso Club (30 East Platte Ave. Colorado Springs, 80903). Status: Waiting List. Tentative date needed for New Members Social [See AI which proposes February 19, 2022.].
Tours : Four volunteers submitted themselves for the position. Rai Melkers, was approved unanimously as the new Tour Chair. Nate A. to provide historical files to Rai.
Charities (Barb): Barb Treacy reported that for the Holiday Social charity we are collecting unwrapped toys, $30 or less, for the Salvation Army’s Angel Tree. Barb Treacy is still looking to establish a committee for Charities.
Website: Andrea Borghi reported the AMR website is receiving approx. 175 clicks/month. Nate is still investigating getting site outage information from National.
Sponsorship: Nothing new to report. Plan is to discuss this at the 2022 Board Retreat.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
2021 AMR Holiday Party (December 17): Waiting List.
New Member Social (February, 2022): Tentative date is February 19.

Past Event Wrap Up: None.

OLD BUSINESS
Orange Vest Inventory: See Action Item. Current inventory: 8 clean/useable.
Tour Chair Vacancy: See Tour Chair report above.
HPDE Chair Vacancy: Tabled until next meeting due to election results.
National Awards Submissions(Due: December 31): Board decided to not submit 2021 nominations. Lou M. to create criteria for 2022 event chairs to collect information for 2022.
2022 HPDE Schedule: Board Approved.

NEW BUSINESS
2022 Board Election Results: See President’s remarks above.
AMR Privacy Policy: In work by Nate A. due to M-reg issues. Idea of Registrar to control release of information suggested by Nate. Board agreed to hold Registrar discussion via email.

October Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, January 25, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Board approved moving start time to 5:30pm for the Winter months.

Finish Time 7:46 pm


OCTOBER MINUTES – 10.26.2021
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:18 pm
Attendees: Nate Adams, Curt Emery, Pam Drummer, Lou Morales, Bob Foltz, Alex Ching, Andrea Borghi, Danyella Prilika, Michael Onstad, Stephen Heptig, Robin Dillon, Tim Drummer, Anna Servillo (Borghi) and Raimond Melkers.

PRESIDENT’S REMARKS
Nate Adams, President, suggested the Board consider creating “recommended” qualifications for Board Member positions to assist AMR members in deciding if they want to run for a Board position and to help ensure any member elected to a position has the appropriate abilities and sufficient experience to succeed in that position. Such “qualifications” would be posted on the AMR website rather than making a change to the AMR Bylaws. Members would be encouraged to read that information—along with other worthwhile information—at the New Members Social and other events. In addition, Nate reported he attended the Wisconsin Treffen. Nate did not go on tours but instead focused on the management team’s processes and on understanding the challenges they experienced. He felt, overall, they did a pretty good job.

COMMITTEE REPORTS
Treasurer’s Report (Pam):Pam Drummer submitted the report. Expenses include: Name tags, tours, DE and A/X events. Income includes: interest, tours, DE and A/X. The treasury report was BOARD APPROVED.
CDI / HPDE Program: Jackie Vance, interim HPDE Chair, reported on the invoice from Pueblo Motorsports Park regarding the oil spill which occurred during the Lap-A-Palooza HPDE on August 28-29, 2021. Per contract, the track must be left in the same condition as before an event. PMSP did remove the cost of “oil dry bags” ($120) which reduced the bill from $872 to $752 which the Board approved to pay. The Board agreed that future contracts need to be read more closely and changed to limit such added eventualities / expenses.
Membership (Danyella): Danyella Prilika reported that the numbers she gets from the PCA are one month behind (“Here are this month’s numbers”) so Board decided to use reported numbers as current numbers in the minutes. October AMR membership total is 761 (480 Primary, 281 Affiliates); 142,864 total in PCA. Instructions on how members can order name badges are now on the AMR home page.
Membership Socials: Members’ Social occurred at MacKenzie’s Chop House on Wednesday, September 22. October Social was on Wednesday, October 20, at Edelweiss German Restaurant. Holiday Social is scheduled for December 17, 2021, and it usually fills up fast so register early.
Tours (Arnie): Arnie Easterly reported via text, 10/25/2021, regarding the Florissant Fossil Bed Tour, 2 October 2021; 26 cars, 60 participants. Lunch was at the Swiss Chalet. No adverse incidents. Kym & Bull Whitaker did an exceptional job leading the tour and provided numerous raffle gifts. Nate announced that Arnie resigned as the Region’s Tour Chair and Treffen Tour Chair, so replacements for both positions are needed. Rai Melkers said he is interested in the Region Tour Chair position. Board decided to postpone decision until the November Board meeting.
Charities (Barb): Barb Treacy reported via email on 10/26/2021: “Thank you to all of our members who donated much-needed food, diapers and almost $700 in cash and checks to the Marion House Marketplace. Your generosity is greatly appreciated by the people you are helping. We’ll be collecting unwrapped toys for the Salvation Army’s Angel Tree at our Holiday Party.” She is still looking for volunteers to establish a committee for Charities.
Website: Andrea Borghi reported he installed some accelerators, and he is contacting National to suggest some improvements. Website looks good and has been updated. Alex Ching said he needs more articles for eTrails. Stephen Heptig suggested increasing marketing of AMR Goodie Store. Alex said he would do something on the website.
Sponsorship: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
2021 AMR Holiday Party (December 17): El Paso Club; only room for 80 people.
New Member Social (February, 2022): Specific date still TBD.

Past Event Wrap Up:
Florissant Fossil Bed Tour (October 2): Door / Raffle prizes donated by Bull & Kym Whitaker were a pleasant surprise. Suggestion was made to encourage that at future tours.
La Junta HPDE (October 2-3): Per Robin Dillon, attendance doubled, good weather. Lunch for all volunteers was appreciated. Tangential events such as the Track Walk and Dinner / Social helped attendance but may not work at other events. Still need more instructors.

OLD BUSINESS
Overnight Tour Pre-Run Reimbursement Standards (Fuel): Board accepted new policy proposed by Curt E., 2nd Vice President.

Guidance for tour leads:

  • Pre-run budget estimate is a not to exceed number
  • Cost build up for day and weekend tours
  • One trial run per tour
  • Gas costs: actual cost of fuel used to drive the route; receipt required
  • Cost of meals/hotel, receipt(s) required
  • Day tours: if lunch is part of tour, lunch for 2 at the planned tour restaurant, receipts required
  • Weekend tour: meals at restaurant(s) planned for tour for two (2); receipt required. One night stay and hotel planned for tour, receipt required.
  • Exceptions: board approval required AMR Bylaws Change Review: Board tabled this until the January, 2022, Board Retreat.

Orange Vests: Nate A. to work with Dwight K. to inventory [New Action Item]

NEW BUSINESS
New HPDE Chair Candidate: Jackie Vance was approved as “interim” HPDE Chair because of her candidacy for a board position. Permanent HPDE Chair decision after election.
New Tour Chair Vacancy: Decision postponed until November Board meeting.
Nominating Committee Suggestion: The Board decided to include Sections 2 & 3 of each candidate’s questionnaire and a photo in the ballots. To maximize the opportunity for members to vote, the Board decided to put links to the ballots in eTrails, on the Region’s website and through a separate eblast. Halfway through the cycle, Nate will send a reminder eblast. Election cycle is November 1-15, 2021.
National Awards submissions (Due: December 31, 2021): No discussion.
Appreciation Gifts for departing Board Executives and Committee Chairs: Board discussed getting gifts for Arnie E. and Robert B.
Joint AMR / RMR Board Meeting: Scheduled for morning of December 11, 2021, at Centennial Airport. More information at the November AMR Board meeting.

September Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, November 30, 2021, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918.

Finish Time 8:15 pm


SEPTEMBER MINUTES – 09.28.2021
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:28 pm
Attendees: Nate Adams, Dana Kasten, Curt Emery, Pam Drummer, Lou Morales, Dwight Kasten, Alex Ching, Arnie Easterly, Danyella Prilika, Michael Onstad, Robin Dillon, Tim Drummer and Robert Prilika.

PRESIDENT’S REMARKS
Nate Adams, President, announced the upcoming air-cooled car show, dubbed “Klassiker am Museum,” is scheduled for October 16, 2021, and the team was trying to determine how many volunteers were needed. Nate encouraged the Board members to help find volunteers. Nate will be at Treffen in Wisconsin during the show. Nate thanked Dana K. for covering for him at the August Board meeting.

COMMITTEE REPORTS
Treasurer’s Report (Pam):Pam Drummer submitted the report. Expenses include: Google accounts, tours, DE and A/X events. Income includes: tours, DE and A/X. The treasury report was BOARD APPROVED.
CDI Program (Robert Y): Nothing new to report.
Membership (Danyella): Danyella Prilika reported AMR membership total is 758 (479 Primary, 279 Affiliates); 142,000 total in PCA. There is a new process for getting badges to new members. Karen, Blue Ribbon Trophy, will be mailing badges to each new member. This will save time and expense. Alex Ching will publish new process on amrporsche.com.
Membership Socials: Members’ Social occurred at Mackenzie’s Chop House on Wednesday, September 22. October Social will be on Wednesday, October 20, at Edelweiss German Restaurant.
Tours (Arnie): Arnie Easterly reported Fall Mystery Tour was run on September 18-19, 2021 to the Mountain View Restaurant, Monte Vista, CO; 45 cars registered, 90 participants, 5 cancellations; no adverse issues reported; a great time was had by all participants. 18 cars registered for the October 2, 2021, Florissant Fossil Bed Tour.
Charities (Barb): Barb Treacy reported via email on 9/27/2021: One Nation Walking Together is extremely grateful for the generous support from AMR. She is still looking for volunteers to establish a committee for Charities.
Website: Nothing new to report.
Sponsorship: Nate A. will discuss 2022 support with Ted Hampson, Porsche of Colorado Springs.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
Florissant Fossil Bed Tour (October 2):
La Junta HPDE (October 2-3):
2021 AMR Holiday Party (December 17): El Paso Club
New Member Social (February, 2022): No date chosen yet, per Dwight K.

Past Event Wrap Up:
AMR Autocross at PPIR (September 11): Tim D. reported there was very positive feedback and good volunteer support. Date change caused confusion. He suggested a new date change process: Completely cancel registration for original date, then send out new registration link for new date. Before scheduling more A/X events, need increased member interest. Also, PPIR lot is deteriorating and there are no plans for improvement / repair. It may not serve as a good venue in the future.
Fall Mystery Tour (September 18-19): New guidelines for reimbursement were approved AFTER tour was planned, so too late for execution. Tour Chair must ensure planning committee understands new reimbursement policy for overnight tours prior to next such tour. Reference Curt E. A.I.
AMR Membership Social (September 22):
“Cars & Colors” Fall Tour (September 24-26): Canceled due to lodging schedule issues.

OLD BUSINESS
Overnight Tour Pre-Run Reimbursement Standards (Fuel): Board accepted new policy proposed by Curt E., 2nd Vice President.

Guidance for tour leads:

  • Pre-run budget estimate is a not to exceed number
  • Cost build up for day and weekend tours
  • One trial run per tour
  • Fuel costs should be actual cost of fuel used driving the route, receipt(s) required
  • Cost of meals/hotel, receipt(s) required
  • Day tours: if lunch is part of tour, lunch for 2 at the planned tour restaurant, receipts required
  • Weekend tour: meals at restaurant(s) planned for tour for two (2)
  • One night stay and hotel planned for tour
  • Exceptions: Board approval required prior to incurring cost

AMR Bylaws Change Review: Suggested term policy is to follow PCA standard of 2-year terms, with maximum of two terms, but to separate groups to ensure continuity (i.e., stagger president, 1st vice president and 2nd vice president elections). Board needs more time to review suggested term policy changes and discuss at future meetings. Board agreed to follow existing policy for 2022 officers / BoD. Bylaw amendment to be drafted, announced at events and set for a vote at the New Membership Social in February. Amendment must be sent to PCA for review / approval.

NEW BUSINESS
New Orange Vests: Board decide that 15 “good” vests are needed to serve any event requiring them. Kastens will inventory to determine good versus bad quantities to help determine how many need to be purchased.
2022 Board of Directors Election: The Board approved Stephen Heptig as 2022 Nomination Committee Chair. Committee members will be nominated and approved / disapproved via email.

August Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, October 26, 2021, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918.

Finish Time 8:07 pm

AUGUST MINUTES – 08.31.2021
Location: Arnie Easterly’s home, 4415 Monitor Rock Lane, Colorado Springs, CO 80904
Start Time: 7:04 pm
Attendees: Dana Kasten, Curt Emery, Pam Drummer, Lou Morales, Dwight Kasten, Bob Foltz, Denise Jordan, Alex Ching, Arnie Easterly, Robert Baumgartner, Andrea Borghi, Danyella Prilika, Michael Onstad, Robin Dillon, Robert Prilika and Jackie Vance.

PRESIDENT’S REMARKS
Dana Kasten, 1st Vice President, announced that Nate Adams, President, was traveling and could not attend the meeting.

COMMITTEE REPORTS
Treasurer’s Report (Pam):Pam Drummer submitted the report.  Expenses include:  Badges, postal expenses, website migration, HPDEs and tours.  Income includes:  Bishop Castle Tour, PCA Quarterly Rebate and account interest.  The treasury report was BOARD APPROVED.
CDI Program (Robert Y): Nothing new to report.
Membership (Danyella): Danyella Prilika reported she is receiving membership numbers from PCA, however they are one month behind.  AMR membership total is 750 (475 Primary, 275 Affiliates).
Membership Socials (Denise): Members’ Social at El Padrino Mexicano on Wednesday, August 19, was canceled.  September Social is TBD.  October Social will be at Edelweiss Restaurant.
Tours (Arnie): Arnie Easterly reported Bishop Castle Tour, 14 August 2021, 16 cars, 33 attendees.  No unusual events reported.  Rampart Range Offroad Tour, 28 August 2021, 5 cars, 11 attendees.  No unusual events reported.
Charities (Barb): August Charity was “One Nation Walking Together.”  September charity is TBD.
Website (Andrea): Andrea B reported the AMR site Migration completed, including DNS records; old site is gone; no remaining financial obligations.
Sponsorship: No one available with new information to report.
Porsche Colorado Springs Liaison: No one available with new information to report.

EVENTS
Future Events:
AMR Autocross at PPIR (September 11): 30 registered; volunteers needed.
Fall Mystery Tour (September 11-12):
AMR Membership Social (September 22): MacKenzie’s Chop House
“Cars & Colors” Fall Tour (September 24-26): Canceled due to lodging schedule issues.
Florissant Fossil Bed Tour (October 2):
La Junta HPDE (October 2-3): Chair Robin Dillon; Co-chair Becky Heptig. New budget. Board requested draft of verbiage that manages discount expectations of instructors for future events [New AI].
New Member Social (February, 2022): Potential venue is Porsche Colorado Springs.

Past Event Wrap Up:
Snowmass Tour (July 31-8/1):
PPIR Autocross (August 7): Moved to September 11.
Bishop’s Castle Tour (August 14):
Rampart Range Off-Road Tour (August 28):
Pueblo HPDE #2 (August 28-29):

OLD BUSINESS
July Board Meeting Minutes Approval: To be approved via email prior to August Board meeting.

NEW BUSINESS
Changing PCA / AMR brochures : QR Code included on brochure stickers and Ambassador Cards, Danyella P distributed cards to Board members.
Overnight Tour Pre-Run Reimbursement Standards (Fuel) Curt E presented draft standards. Board members will review prior to next meeting.
AMR Bylaws Change Review: Curt E submitted proposed bylaws changes which would help prevent a full board turnover to ensure consistency by overlapping different incumbent Elected Officers. All Board members to review and provide Curt comments by September 15 [New AI].

MOTIONS
None.

Date and Time of Next Meeting: Tuesday, September 28, 2021, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918.

Finish Time 8:54 pm


JULY MINUTES – 07.27.2021
Location: Texas T-bone Steak House
Start Time: 6:20 pm
Attendees: Nate Adams, Dana Kasten, Curt Emery, Pam Drummer, Lou Morales, Dwight Kasten, Bob Foltz, Arnie Easterly, Andrea Borghi, Jim Sorensen, Michael Onstad, Stephen Heptig, Robin Dillon, Danyella Prilika and Robert Prilika.

PRESIDENT’S REMARKS
Nate Adams reported that he attended Parade, it went very well, and he believed there were approximately 1000 cars and 3000 attendees. AMR, per previous resolution, sent a $500 “goodwill” check to the Swiss Chalet Restaurant and Nate received a very nice “thank you” card asking us to come back. Nate will scan and send card to the Board Members. Nate informed the Board that the Rocky Mountain 356 Club has invited AMR to participate and partner with them on an “Air-cooled Porsche” event, currently scheduled for October 17, 2021. Nate has reached out to the other Regions in Zone 9 to gauge their interest. Porsche Colorado Springs is interested in partially sponsoring. Lou Morales is the AMR Point of Contact for this effort, working with Fred Veitch. Nate, also, reported that Curt Emery is ready to support his responsibilities regarding event insurance as required by PCA. As the new AMR Treffen Chair, Nate sent a message to all 2020 Treffen volunteers asking them to confirm their interest in supporting the 2022 Treffen.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the report. Expenses include: Equipment truck maintenance, windshield replacement and insurance, “goodwill” donation to Swiss Chalet and annual post office box fee. Income includes: account interest. The treasury report was BOARD APPROVED.
CDI Program (Robert Y): Nothing new to report.
Membership (Danyella): Nate A reported AMR membership total is 776 (486 Primary, 280 Affiliates). Jim Sorensen reported PCA has stopped sending him membership information. He contacted PCA via email and will follow up on July 28, 2021, and transfer his responsibilities to the new Membership Chair. Nate announced that Danyella Prilika is the new Membership Chair; she was welcomed by the Board and other attendees.
Membership Socials (Denise): Members’ Social occurred at Paravicini’s on July 21st. August Social is TBD.
Tours (Arnie): Arnie Easterly reported the Pike’s Peak Hill Climb Tour (July 10) went well and included 23 cars and 41 participants. Departing the Broadmoor parking garage was slow and difficult. The Royal Gorge Tour (July 25) included 74 cars, 148 participants with some cars/participants showing up that had not pre-registered. There was some discussion suggesting not collecting the registration fee to be fair to those who did pre-register. Colorado Springs Porsche made it a memorable event, but the Board expressed some concerns regarding insurance for AMR-sponsored tours with unregistered participants. Arnie discussed the upcoming Bishop’s Castle Tour (August 14), saying the Kastens did a pre-run and there are currently nine cars registered.
Charities (Barb): Nate A reported that Barb Treacy is still looking for volunteers for a Charities Outreach Committee. July charity for social was “One Nation Walking Together.” August Charity is TBD.
Website (Andrea): Andrea Borghi reported the AMR site (amrporsche.com) has been migrated to PCA and is functional. Certificate is needed. Total annual site management costs will be significantly reduced.
Sponsorship (Nate): Nate A stated there was nothing new to report. The Board discussed the idea of establishing a sponsorship budget projection at the next Board retreat in 2022 [New Action Item (AI)].
Porsche Colorado Springs Liaison: Nate Adams stated there was nothing new to report.

EVENTS
Future Events:
Snowmass Tour (July 31-8/1): Canceled due to lodging schedule issues.
PPIR Autocross (August 7): Only 9 registered; need 30. Can A/X be rescheduled? [New AI.]
Bishop’s Castle Tour (August 14): Pre-run accomplished by Kastens.
Rampart Range Off-Road Tour (August 28):
Pueblo HPDE #2 (August 28-29): Chair Michael Onstad; Co-chair Stephen Heptig. 54 registrants; need more instructors. AMR is contracting our own Starter and Corner workers (offering payment and food vouchers). Board members requested the PMSP contract be reviewed / changed accordingly. Budget BOARD APPROVED.
Fall Mystery Tour (September 11-12): Budget BOARD APPROVED.
“Cars & Colors” Fall Tour (September 24-26): Canceled due to lodging schedule issues.
New Member Social (September 25): Venue is Porsche Colorado Springs.
La Junta HPDE (October 2-3): Chair Robin Dillon; Co-chair Becky Heptig. Robin reported that they want to “make it a blowout!” Several activities being considered to encourage participants to return. Budget BOARD APPROVED.

Past Event Wrap Up:
Pikes Peak Hill Climb Tour (July 10): See report above.
Royal Gorge Tour (July 25): See report above.

OLD BUSINESS
June Board Meeting Minutes Approval: Approved via email prior to July Board meeting.

NEW BUSINESS
Changing PCA / AMR brochures Researched by Dana and Board asked her to investigate printing “in-house” to save on expense [New AI.] Danyella will research new sticker and get QR code from Andrea to replace the current ink-stamped information.
Overnight Tour Pre-Run Reimbursement Standards (Fuel) Curt took action to meet with Dana and Bob to draft standards / limits.

MOTIONS
None.

Date and Time of Next Meeting: Tuesday, August 31, 2021, at Arnie Easterly’s home, 4415 Monitor Rock Lane, Colorado Springs, CO 80904.

Finish Time 8:25 pm

 


JUNE MINUTES – 06.29.2021
Location: Texas T-bone Steak House
Start Time: 6:18 pm
Attendees: Nate Adams, Dana Kasten, Curt Emery, Pam Drummer, Lou Morales, Dwight Kasten, Bob Foltz, Arnie Easterly, Andrea Borghi, Tim Drummer, Michael Onstad and Stephen Heptig.

PRESIDENT’S REMARKS
Nate Adams reported that he and several other Board Members noticed last Fall that when an eblast message was sent out via the PCA portal, prior to sending the message the site indicated >700 intended recipients. However, when the message was sent, only ~500 actually got out. His investigation indicates that associate members don’t all have true email addresses, so the portal populates these fields with false / invalid addresses. Nate recommended that the Board members and members-at-large encourage the general membership to ensure there are correct email addresses in their PCA profiles, perhaps during renewal or whenever they visit the PCA or AMR websites.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted report. Expenses include: Pueblo HPDE, socials safety deposit box and tours. Income includes: Events (DEs, socials and tours), PCA Quarterly Rebate and interest. The treasury report was BOARD APPROVED.
CDI Program (Robert Y): Michael Onstad reported that some “contact concerns” were voiced at the June HPDE. The CDI’s will be address for future events.
Membership (Jim): Nate reported AMR membership numbers. Total is 756 (478 Primary, 278 Affiliates). Six members transferred out of AMR to other regions. Still need new Membership Chair. Nate asked Board members to find volunteers for the position.
Membership Socials (Denise): Per text from Denise Jordan, she’s still investigating venues for next social.
Tours (Arnie): Arnie Easterly reported via email: The Treffen Red Rocks Tour (June 13): 36 cars, 68 participants; second group had route issues. Leads / mids / sweeps training needed. Fossil Beds Tour (June 26): Postponed due to weather. 22 cars, 43 participants pre-registered. Five to six cancelations the night before. Board discussed the issues of deadlines and credits. In addition, the Board approve a $500 goodwill donation to the Swiss Chalet Restaurant because of two consecutive cancelations. Upcoming Pikes Peak Tour (July 10): 16 cars, 31 participants registered. Snowmass and Cars & Colors Tours: Canceled because no lodging available due to scheduling conflicts. Arnie Easterly took an action: Draft proposal for leads training and incentives.
Charities (Barb): Barb Treacy reported via 5/25/2021 email the June Member Social charity will be CASA’s “The Hanger.” The Social Outreach Committee is seeking new members and ideas to serve our community. Nate Adams took an action: Get clarification from Barb on her request.
Website (Andrea):  Andrea Borghi reported that he increased the AMR website visibility on Google, he is investigating ways to make the site more mobile friendly since, statistically, 99% of views of the site are done using mobile devices. Andrea also mentioned that the AMR website is not being backed up, but there are tools available to do so. Also, Region website transition date to the new PCA platform is unknown at this time. Andrea Borghi took two actions: Get information from PCA on transition. Review and report on website backup and costs.
Sponsorship (Nate): Nate Adams stated there was nothing new to report.
Porsche Colorado Springs Liaison: Nate Adams stated there was nothing new to report.

EVENTS
Future Events:
Pikes Peak Hill Climb Tour (July 10):
New Member Social (July 24): Venue not available; confirm Fall Mystery Tour dates, then propose dates to Board via email for discussion.
Royal Gorge Tour (July 25):
Snowmass Tour (July 31-8/1): Canceled due to lodging schedule issues.
PPIR Autocross (August 7):
Bishop’s Castle Tour (August 14):
Rampart Range Off-Road Tour (August 28):
Pueblo HPDE #2 (August 28-29): Chair selected; co-chair pending. Concerns with corner workers and waivers discussed. Budget BOARD APPROVED.
Fall Mystery Tour (September 11-12): Dates need to be confirmed.
“Cars & Colors” Fall Tour (September 24-26): Canceled due to lodging schedule issues.
La Junta HPDE (October 2-3): No budget yet, but in work.

Past Event Wrap Up:
Pueblo HPDE #1 (June 5-6): Well-attended. 76 People Registered, 73 Drivers, 3rd most in last decade, most since 2016. Attendance well above budget assumptions. High percentage of cancelations, but large surplus ($3394).
Treffen Red Rocks Tour (June 13): Second group had route issues. Leads / mids / sweeps training needed.
Pikes Peak Hill Climb Social (June 16): 
Fossil Beds Tour (June 26): Postponed.

OLD BUSINESS
May Board Meeting Minutes Approval: Approval postponed for further Board member review.

NEW BUSINESS
Colorado Air Cooled Event discussion. Proposed date: October 17, 2021. Nate Adams and Lou Morales to report after planning meeting scheduled for July 1, 2021.

MOTIONS
None.

Date and Time of Next Meetings: Tuesday, July 27, 2021, at Mollica’s Italian Market & Deli

Finish Time 8:20 pm

 


MAY MINUTES – 05.25.2021
Location: Mollica’s Italian Market & Deli
Start Time: 6:23 pm
Attendees: Dwight Kasten, Dana Kasten, Nate Adams, Pam Drummer, Bob Foltz, Robert Baumgartner, Alex Ching, Robert Yen, Andrea Borghi, Stephen Heptig, Curt Emery and Lou Morales

PRESIDENT’S REMARKS
Nate Adams announced Curt Emery was interested in the 2nd Vice President and will be submitting an application. Andrea Borghi is new Webmaster. AMR still looking for a Membership Chair. Group discussion on Treffen 2022. Volunteer list from canceled Treffen 2020 will be used as basis for Treffen 2022. Lesson learned from tours: Be ready with backups for last minute changes to tour leads, mids and sweeps. Nate took an action item: e-blast for volunteers.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted report. Expenses include: La Junta HPDE ambulance, Pueblo HPDE deposit (June), PCA insurance (June) and tax preparation. Income includes: interest. The treasury report was BOARD APPROVED.
CDI Program (Robert Y): Robert Yen stated there was nothing new to report.
Membership (Jim): Nate reported AMR membership numbers. Total is 770 (486 Primary, 284 Affiliates). PCA has experienced the largest growth in membership since 2014. Need new Membership Chair.
Membership Socials (Denise): Per text from Denise Jordan, Hill Climb Social is scheduled at Big Mission Motorsports in Palmer Lake on June 16, 2021. The June charity will, once again, be CASA’s “The Hanger.” REMINDER: If the member can’t attend social and has registered at MotorSportReg.com, the member MUST CANCEL TWO DAYS IN ADVANCE to avoid being charged the $20 “No Show” fee! Current plan for New Member Social to be held on Saturday, 7/24/2021, at Porsche Colorado Springs; same date as HPR DE. Nate took an action item to see if PCA will subsidize New Member Social.
Tours (Arnie): Arnie Easterly reported via email: The Treffen Cripple Creek Tour took place Saturday, 15 May. 31 cars registered and 58 attendees were on the tour. Launched in two groups; one of 15 and one of 16 cars. Some issues with the second group’s speed and group integrity but overall, the tour was successful with no complaints registered from the attendees. Treffen Mountain Roads Tour took place on 22 May. Details: Two groups, 35 cars total, 67 Participants. Bob Foltz did a great job leading the tour and coping with several last -minute route changes. Next tour will be the Treffen Red Rocks Tour on 13 June which will be advertised later this week, pending restaurant confirmation, which Arnie is to get on May 26 (tomorrow).
Charities (Barb): Barb Treacy reported via 5/25/2021 email the June Member Social charity will be CASA’s “The Hanger.” The Social Outreach Committee is seeking new members and ideas to serve our community. Nate Adams took an action: Get clarification from Barb on her request.
Website (Alex): Alex Ching reported Andrea Borghi is the new webmaster. AMR will eventually move its website to the PCA platform but awaiting for it to stabilize.
Sponsorship (Nate): Nate Adams will meet with Ted Hampson, Porsche Colorado Springs Sales Manager, about sponsorship of refreshments for tour starts. Ted Hamspon has asked for assistance from AMR Driving Instructors for non-PCA (customer-only) DE events.
Porsche Colorado Springs Liaison: The Denver 356 Club asked to do a joint event with AMR.

EVENTS
Future Events:
Pueblo HPDE #1 (June 5-6): Pueblo Track Starter June 5, Bob Foltz Starter June 6, Contract update required. 79 People registered; 77 Drivers; third most in last decade, most since 2016.
Treffen Red Rocks Tour (June 13):
Pikes Peak Hill Climb Social (June16):
Fossil Beds Tour (June 26):
Pikes Peak Hill Climb Tour (July 10):
New Member Social (July 24): Porsche Colorado Springs
Royal Gorge Tour (July 25):
Snowmass Tour (July 31-8/1):
PPIR Autocross (August 7):
Bishop’s Castle Tour (August 14):
Rampart Range Off-Road Tour (August 28):
Pueblo HPDE #2 (August 28-29): Chair selected; co-chair pending.
Fall Mystery Tour (September 11-12):
“Cars & Colors” Fall Tour (September 24-26): In Telluride.
La Junta HPDE (October 2-3): Chair and co-chair selected.
New Member Social (July 24): Venue not available; confirm Fall Mystery Tour dates, then propose dates to Board via email for discussion

Past Event Wrap Up:
April Membership Social (April 28):
Treffen Cripple Creek Tour (May 15):
Treffen Mountain Roads Tour (May 22):

OLD BUSINESS
April Board Meeting Minutes Approval: Approved.

NEW BUSINESS
None.

MOTIONS
None.

Date and Time of Next Meetings: Tuesday, June 22, 2021, at Texas T-bone Steak House.

Finish Time 8:10 pm

 


APRIL MINUTES – 04.27.2021
Location: Texas T-bone Steak House & via Zoom
Start Time: 7:08 pm
Attendees: Dwight Kasten, Dana Kasten, Nate Adams, Pam Drummer, Tim Drummer, Bob Foltz, Robert Baumgartner and Lou Morales

PRESIDENT’S REMARKS
Nate Adams announced that Larry Young, 2nd Vice President and a valued member of AMR, will be moving out of the region, so the 2nd Vice President position needs to be filled. Nate took an action item to send out an e-blast asking for volunteers.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted report. Expenses include: La Junta Lead Follow, Pueblo HPDE deposits (June & August), driving evals and fees. Income includes: interest, Spring Brake 2021 (HPDE), PCA rebate. The treasury report was BOARD APPROVED.
CDI Program (Robert Y): Robert Yen stated via email, 4/21/2021, there was nothing new to report.
Membership (Jim): Nate reported Jim Sorensen, stated via email, 4/26/2021, that to date, three new members joined AMR. Total is 751 (473 Primary, 278 Affiliates). Need new Membership Chair.
Membership Socials (Denise): Denise Jordan stated via email, 4/26/2021, that the May social, will take place at the Edelweiss Restaurant on Wednesday, May 19, 2021. Attendance is limited to 75 people. The charity for both May and June will be CASA’s “The Hanger. Denise will e-blast invitation. Denise also stated that the remaining 2021 membership socials will be planned for the third Wednesday of each month.
Tours (Arnie): Arnie Easterly stated via email, 4/26/2021, that 25 cars are signed-up for the Cripple Creek tour (May 15, 2021) and there is now a wait list. Bob and Linda Foltz drove the Mountain Roads tour (May 22, 2021) route and discovered some road issues that will require slight deviations.
Charities (Barb): Per Denise Jordan, Barb Treacy has chosen CASA’s “The Hanger” as the charity for both May and June Membership Socials.
Website (Alex): Alex Ching reported a new webmaster is still needed. Anti-spambot was run on the site. PCA pushed back launch of new national website and are not planning to integrate the regional websites.
Sponsorship (Nate): Nate Adams has spoken to Ted Hampson, Porsche Colorado Springs Sales Manager, about sponsorship, and Jim is willing to provide snacks / refreshments for any tours that start at Porsche of Colorado Springs. Currently, all scheduled tours will start at the dealership
Porsche of Colorado Springs Liaison: No report

EVENTS
Future Events:
April Membership Social (April 28) Sold out.
Treffen Cripple Creek Tour (May 15): Sold out; wait list.
Treffen Mountain Roads Tour (May 22): Route partially changing due to damaged roads
Pueblo HPDE #1 (June 5-6): 23 students registered; wait list. Based on a survey of registered students and instructors, Pueblo HPDE will be In-Car instruction ONLY.
Treffen Red Rocks Tour (June 13): Need tour lead
Pikes Peak Hill Climb Social (June16): Need tour lead
Fossil Beds Tour (June 26):
Pikes Peak Hill Climb Tour (July 10):
New Member Social (July 24): Porsche Colorado Springs
Royal Gorge Tour (July 25):
Snowmass Tour (July 31-8/1):
PPIR Autocross (August 7):
Bishop’s Castle Tour (August 14):
Rampart Range Off-Road Tour (August 28):
Pueblo HPDE #2 (August 28-29): Chair selected; co-chair pending.
Fall Mystery Tour (September 11-12):
“Cars & Colors” Fall Tour (September 24-26): In Telluride.
La Junta HPDE (October 2-3): Chair and co-chair selected.

Past Event Wrap Up:
Spring Brake 2021 La Junta HPDE (April 17-18): Per Robert Baumgartner, 32 attended. Following a discussion between instructors and students, an In-Car instruction option was added which increased the number of students that could be instructed.

OLD BUSINESS
March Board Meeting Minutes Approval: Approved.

NEW BUSINESS
None.

MOTIONS
None.

Date and Time of Next Meetings: Tuesday, May 25, 2021, at Mollica’s Italian Market & Deli.

Finish Time 7:54 pm


MARCH MINUTES – 03.30.2021
Location: Foltz’s Residence & via Zoom
Start Time: 7:00 pm
Attendees: Dwight Kasten, Dana Kasten, Nate Adams, Pam Drummer, Bob Foltz, Robert Yen, Tim Drummer, Denise Jordan, Arnie Easterly and Lou Morales

PRESIDENT’S REMARKS
Nate Adams stated he and Dana Kasten attended the PCA Zone 9 President meeting via conference call. Parade online registration for Phase II opens Wednesday, April 7, 2021. Members must be registered for Phase I—which is currently CLOSED with a wait list—to register for Phase II.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted report. Expenses include: La Junta Lead Follow, HANS devices, radio transmitters, La Junta Ambulance & Insurance. Income includes: interest. The treasury report was BOARD APPROVED.
Sponsorship (Nate): Nate Adams has spoken to Ted Hampson, Porsche of Colorado Springs GM, about sponsorship, but decision is to await a more firm tour schedule before confirming sponsorships agreement.
Advertising (Denise): NSTR
Membership (Jim): Per email, Jim Sorensen stated that to date for February, we got 3 new members. Total is 761 (480 Primary, 281 Affiliates). Need new Membership Chair.
Website (Alex): Nate Adams stated a new webmaster is still needed. New eTrails on April 1. Scammers are targeting “Alpine Mart”. “Scam Alert” at the top of the page.
CDI Program (Robert Y): Per Robert Yen’s report, all of the instructors are more comfortable about the “Lead-Follow” concept and are willing to instruct via “L-F” if needed. Due to limited number of registrants (five novices, so far) La Junta DE will be conducted with in-car instruction, with strict adherence to safety and COVID restrictions.
Membership Socials (Denise): Denise Jordan suggested that first Membership Social be held on April 21 at La Casa Fiesta in Monument. Charity supported would be Tri-Lakes Cares. Denise will e-blast invitation.
Charities (Barb): : No report, though Tri-Lakes Cares will be supported by the April Membership Social.
PCS Liaison: NSTR
Tours (Arnie): Arnie Easterly presented the 2021 tour schedule. Currently, there are 11 tours, including 7 Treffen dry run tours on the calendar. Due COVID restrictions on gatherings, starting venues and restaurant locations need to be pre-coordinated.
HPDEs (Robert B): NSTR

EVENTS
Future Events:
“Spring Brake 2021” La Junta HPDE (April 17-18): Per Robert Baumgartner, 26 registered; not all students can be instructed.
Pueblo HPDE (June 5-6): Contract received March 26, 2021; submitted for Board approval. BOARD APPROVED. Pueblo HPDE will be L-F instruction ONLY.

Past Event Wrap Up:
HPDE 101: Per Robert Baumgartner, 25 attendees (videoconference). 9 first-timer $50 HPDE credits given.
AMR and RMR Joint Instructor Refresher Clinic: Conducted via Zoom on March 24th; 95 instructors joined the Zoom session, including 23 AMR instructors. On March 27th, AMR conducted our official Lead-Follow Instructor Training clinic at La Junta Raceway.

OLD BUSINESS
New Helmets: Dwight Kasten stated 5 new club loaner helmets were purchase. Total inventory is five 2020 (new) and five 2010 (old).
Feb Board Meeting Minutes Approval: Tentatively approved, pending edits.

NEW BUSINESS
None.

MOTIONS
None.

ACTION ITEMS
Nate Adams:
• Confirm who the 2021 tour leads are (2/21)
• Send out e-blast looking for a new webmaster (2/21)
– E-blast sent. No response.
• Get Membership Chair roles/responsibilities (3/21)
Denise Jordan:
• Ask Fred Veitch about potential location for A/X (2/21)
• Get January & February 2021 minutes to Alex for website (03/21)
Lou Morales:
• Provide PCA bio and photo to Alex for website (03/21)

Date and Time of Next Meetings: Tuesday April 27th, 2021 at Texas T-Bone.

Finish Time 8:19 pm


FEBRUARY MINUTES – 02.23.2021
Location: Young’s Residence & via Zoom
Start Time: 7:03 pm
Attendees: Dwight Kasten, Dana Kasten, Nate Adams, Pam Drummer, Larry Young, Bob Foltz, Robert Yen, Alex Ching, Robert Baumgartner, Tim Drummer, Denise Jordan

PRESIDENT’S REMARKS
Nate Adams stated that he attended the PCA National Winter Board of Director’s meeting via telephone. There are now 146 regions. Each region will receive refunds comparable to what were given in 2020. Overall national membership is up 1.6% (138,000 members, 4,000 juniors). The new CDW will be available online at the end of March and will be effective for 1 year.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted report. Income consisted of PCA quarterly rebate and interest. Expenses included year end awards and Google Drive renewal. The treasury report was BOARD APPROVED.
Sponsorship (Nate): NSTR
Advertising (Denise): NSTR
Membership (Jim): Per email, Jim Sorensen stated that to date for February, we got 3 new members. Total is 757 (473 Primary, 281 Affiliates).
Website (Alex): Alex Ching stated he submitted the national website nomination on behalf of AMR. He will be posting the confirmed tour dates.
CDI Program (Robert Y): Per Robert Yen’s report, an email went out to 22 current instructors to get Lead/Follow interest. There were 8 positive responses, of which all will participate in the upcoming Lead/Follow training in La Junta.
Membership Socials (Denise): Denise Jordan stated that she is hopeful to start back with them in April.
Charities (Barb): NSTR
PCS Liaison: NSTR
Tours (Arnie): Arnie Easterly presented the 2021 tour schedule. Currently, there are 10 tours on the calendar.
HPDEs (Robert B): Robert Baumgartner submitted the La Junta HPDE budget which was BOARD APPROVED. Registration will be set up on Motorsportsreg.com. Track dates for Pueblo are now June 5-6 and August 28-29.

EVENTS
Future Events:
HPDE 101 – Robert Baumgartner that 25 people are currently registered for the virtual HPDE 101 tech session.
Lead/Follow Training – Scheduled to take place at La Junta Raceway on 3/27.

Past Event Wrap Up:
None.

OLD BUSINESS
New Helmets – Dwight Kasten submitted the budget for purchasing 6 new club loaner helmets, which was BOARD APPROVED.

NEW BUSINESS
None.

MOTIONS
None.

ACTION ITEMS
Nate Adams:
• Confirm who the 2021 tour leads are (2/21)
• Send out e-blast looking for a new webmaster (2/21)
Denise Jordan:
• Ask Fred Veitch about potential location for A/X (2/21)

Date and Time of Next Meetings: Tuesday March 30th, 2021 at the Foltz’s residence.

Finish Time 8:30 pm


JANUARY MINUTES – 01.27.2021
Location: Drummer’s Residence & via Zoom
Start Time: 6:45 pm
Attendees: Dwight Kasten, Dana Kasten, Nate Adams, Pam Drummer, Larry Young, Bob Foltz, Robert Yen, Alex Ching, Barb Treacy, Robert Baumgartner, Tim Drummer, Lou Morales, Denise Jordan

PRESIDENT’S REMARKS
Nate Adams stated that he would like to focus on club continuity this year. In addition, he will immediately work on identifying a new club secretary, webmaster and Start/Control chair. Per PCA, there will be a new “Communicable Disease Waiver” form that all members must sign for socials and indoor events.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted report. Income consisted of PCA commission. Expenses included the renewal of the club’s post office, Goggle accounts and club trailer tags. The treasury report was board approved.
Sponsorship (Nate): Nate Adams stated that we need a calendar of events before moving forward with any sponsorship opportunities.
Advertising (Denise): NSTR
Membership (Jim): Per email, Jim Sorensen stated that to date for January, we got 5 new members. Total is 760 (477 Primary, 283 Affiliates).
Website (Alex): Alex Ching stated that the club may want to consider migrating over to the PCA platform. While it won’t save much money, it will help alleviate ongoing issues with the existing platform. The new issue of E-Trails will be ready on Feb 01.
CDI Program (Robert Y): Per Robert Yen’s report, the Lead-Follow Instructor Training will take place at La Junta Raceway on 3/25/21. 18 instructors have been identified who could be good candidates for this training. Of those, 8 have expressed interest in participating. 4 AMR instructors are already eligible to instruct students via Lead/Follow, as they participated in the PCA National training program.
Membership Socials (Denise): Denise Jordan stated that until local regulations allow for larger numbers at indoor gathering, socials will not take place. She is hopeful to start back with them in April.
Charities (Barb): Barb Treacy stated that club members will have the opportunity to support various local charities once we start having socials again. The Charities (Social Outreach) committee is seeking members to help advise which charities to support, collect donations from people who may not be able to attend socials, and drop off the donations to the charitable organizations.
PCS Liaison: NSTR
Tours (Arnie): Arnie Easterly reported that he has started contacting the Treffen tour volunteers to confirm their continued desire to lead this year’s Treffen practice tours, as well as the actual Treffen tours next year. He is in the process of determining if the “Cars & Colors” Car Show in Telluride will take place in 2021. He is also working with Chris Lennon to replace one of the current Treffen tours with a Pikes Peak Hill Climb tour.
HPDEs (Robert B): Robert Baumgartner stated that the HPDE 101 tech session, scheduled for 3/6, may be conducted virtually. PPIR contract is complete. La Junta track date confirmed. Track dates for Pueblo are tentative because of new management negotiations. All co-chairs have been identified for all HPDE’s, except for PPIR and La Junta. They are Steve Heptig (Pueblo 1), Robin Dillon (Pueblo 2). Pueblo and La Junta budgets will be submitted to the board next month.
The tentative HPDE schedule is:
PPIR (4/17-4/18)
Pueblo I (5/22-5/23)
Pueblo II (8/28-8/29)
La Junta (10/2-10/3)

EVENTS
Future Events:
New Member Social – Because of current local COVID restrictions, this event will be postponed. Dwight Kasten will contact Porsche Colorado Springs for a possible later date.
Tech Inspection Tech Session – The decision was made to stop doing this tech session. Instead, members will be required to take their cars to area businesses which are qualified to perform the inspections.
HPDE 101 – Robert Baumgartner stated that this event could be virtual, but will be determined. Event will be created in Mreg and e-blasted to the membership.
Lead/Follow Training – Scheduled to take place at La Junta Raceway on 3/27. Proposed budget will be submitted at the next board meeting.
PPIR HPDE – Because of the Lead/Follow costs and lack of advanced solo drivers, the board determined that it is best to cancel this event this year. Dwight Kasten will contact PPIR management and see if there is a possible date for another autocross instead.

Past Event Wrap Up:
Holiday Toy/Food Drive – Barb Treacy stated that $750 was raised for Care & Share and numerous toys were donated to the Salvation Army for local children in need.

OLD BUSINESS
New Helmets – Dana Kasten will contact PCA office about new helmet rules to determine if the club needs to purchase new loaner ones.
FM Transmitters – Robert Yen will submit a proposed budget for FM transmitters, which are needed for the Lead/Follow program.

NEW BUSINESS
None.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
Dana/Dwight Kasten:
• Send Dwight’s Bio for website to Alex (02/20)

Date and Time of Next Meetings: Tuesday February 23rd, 2021 at the Young’s residence.

Finish Time 8:15 pm


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