Board Meeting Minutes

The Board meeting minutes has permanently moved to the website. Once the AMR Board has approved the monthly meeting minutes, we will post the contents on this webpage. This webpage will provide six months worth of meeting minutes, after that, the contents will be archived to a Word document and will be available for download by members.  Minutes are submitted by AMR Secretary Lou Morales.

2021 Board Minutes Archive
2020 Board Minutes Archive
2019 Board Minutes Archive
2018 Board Minutes Archive


OCTOBER MINUTES – 10.25.2022
Location: Mollica’s Italian Market & Deli, 985 Garden of the Gods Rd # A, Colorado Springs, CO 80907
Start Time: 5:59 pm
Attendees: Joel Godfredson, Dana Kasten, Pam Drummer, Lou Morales, Bob Foltz, Robin Dillon, Rai Melkers, Danyella Prilika, Dwight Kasten, Rob Prilika and John Dyste.

PRESIDENT’S REMARKS
Joel Godfredson, President, reported that the Joint AMR / RMR Board meeting is set on for Saturday, 11/12/2022, at Casa Fiesta in Monument, Colorado.  He will work on finding a venue and poll the entire AMR Board to determine who can attend.  The AMR Regional Awards need to be decided to be presented at the Holiday Social, December 17, 2022, at the El Paso Club.  The president is responsible for managing that with last year’s recipients.  The Board proposed a couple members as possible candidates.  Also, National PCA Awards have been announced and are due at the end of the year.  Joel G. asked for inputs, but none were offered, so AMR will be passing on submitting nominations.  Also, Joel G. suggested there be no gifts given to any Board members this year.  Board approved.

COMMITTEE REPORTS

Treasurer’s Report (Pam): Pam Drummer presented the monthly report.  Expenses include:  Google accounts, DE and tours.  Income includes:  tours, socials and interest.  Outstanding items  are Pre-paid to PPIR & Stratmoor, October Pueblo HPDE Deposit, Blue Ticket Winner and October Pueblo HPDE Track / Corner Worker / Ambulance Expense.  Treasurer report was BOARD APPROVED.
Registrar: Dana Kasten reported that the only event open on MReg is the Mystery Poker Tour.  Robin D. asked about listing attendees for tours & socials like HPDE (overnight tours are an exception).
ByLaws: Bob Foltz reported that there were enough votes to make the Bylaws election valid per old Bylaws.  The tellers counted the votes for the proposed Bylaw change on October 7th.  There were 88 valid votes, of which 78 were for the new Bylaws and 10 were against.  Since AMR met the quorum requirement and a majority voted in favor of the new Bylaws, the new Bylaws were adopted.
HPDE Program: Robin Dillon, HPDE Chair, reported that, though there was bad weather on the second day, the Oktoberfaster HPDE at Pueblo was well-attended and had a net income of $1281.15.  EMS was dismissed early which could result in additional savings.  Robin also presented the 2023 HPDE draft schedule.  Budgets are to be submitted to the Board once the track rates are obtained from track management.  It’s unknown whether there will be joint AMR / RMR instructor training in 2023.
Membership: Danyella Prilika reported the October, 2022, membership numbers:  AMR total is 808 (506 Active, 302 Family-Active); AMR’s PCA Juniors total is 36; PCA membership total is 153,234.
Membership Socials: Denise Jordan, Social Chair, emailed that the Oktoberfest was at Edelweiss with 57 members in attendance.  Denise also submitted a proposed budget for the 2022 Holiday Party at the El Paso Club following the example of the 2021 Holiday Social.  AMR will receive a $750 charity subsidy from national once again, because we will be collecting toys for the Salvation Army. The cost of dinner per person has increased to $65, which includes 20% gratuity and tax.  She asked the Board to allow the use of part of the national charity subsidy to offset the MReg fees, so that the Club won’t be shorted by that cost. The Club is not charging anything for the venue.  The numbers are 85 people maximum x $65 = $5525.  The maximum MReg cost will be ~$282 ($5525 x 5.1%).  We could use part of the remainder for cheese/vegetable trays in the bar area prior to dinner and/or for small bags of candy for each person.  The Board suggested paying for four tickets (two couples) for the dealership as a “thank you” for their continuing support of AMR.  The Board approved the expenditure.  The Holiday Social budget was BOARD APPROVED.
Tours: Rai Melkers reported that the Ojo Caliente Tour “was a blast.”  Rai also submitted a draft of the 2023 Tour Schedule.
Charities: Barb Treacy reported via email that because the Christmas Party is scheduled so late in December, it may be too late to donate toys for the Salvation Army Angel Tree program this year.  Barb is looking at other options.  For the Christmas Party, she’d like to make sure that the subsidy is requested from PCA, since this is a charity event, and that the budget allows enough funds for a small gift or favor for the people attending.  Last year, we had to scramble at the last minute to make something that could be put on the tables that our members could take home with them.  Board approved this action.
Website: Andrea Borghi reported via email that he did not support the idea of removing the public Facebook since we do not have another public site to add to our website for the contest in a couple of months
eTrails: Phil Kormany reported via email that he’d set up a Miro board to evaluate the AMR website and its traffic.  The intention is to revamp the site based on how our users want to experience the site.  The board is available here:  https://miro.com/app/board/uXjVPZPBs0I=/  Secondly, the discord that he set up for the AMR community is available here …https://discord.gg/EA3wbHxGdU  The Board suggested Phil work with Bob F. and Robin D. who are reviewing and designing a restructure of the website.
Sponsorship [Advertising]: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
Mystery Tour – Saturday, October 29, 2022
AMR Holiday Party – December 17, El Paso Club

Past Events:
“Oktoberfaster” HPDE #3 – October 22-23, PMSP

OLD BUSINESS
None

NEW BUSINESS
None

Date and Time of Next Meeting: : July Board meeting scheduled for Tuesday, December 6, 2022, at Mollica’s Italian Market & Deli, 985 Garden of the Gods Rd # A, Colorado Springs, CO 80907. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 7:56 pm


SEPTEMBER MINUTES – 09.27.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:01 pm
Attendees: Joel Godfredson, Pam Drummer, Lou Morales, Bob Foltz, Robin Dillon and Nate Adams,

PRESIDENT’S REMARKS
Joel Godfredson, President, reported that he discussed the Joint AMR / RMR Board meeting with Vicki Jones, RMR President, and they have agreed Saturday, 11/12/2022, is the best date for the meeting. He will work on finding a venue and poll the entire AMR Board to determine who can attend. The AMR Bylaws require annual and semi-annual financial status reports to be published for the membership to view. The Board needs to determine how and where to publish those reports for the members. Discussion revolved around publishing income, expense and balances for those periods on the website, in eTrails or in Board minutes. Pam D. was asked to provide Lou M. the semi-annual numbers (January-June) by the October Board meeting to be published in these minutes (September). Joel said he is required to present a State of the Club Report at the October member social.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer presented the monthly report. Expenses include: Google accounts, name tags, DE and tours. Income includes: tours, DE, quarterly PCA Rebate and interest. Pam D. was concerned with the reimbursement tracking of volunteer vouchers. There was a discrepancy between the number of vouchers signed (18) and the amount submitted for reimbursement (20) from the La Junta DE which created a deficit. Board approved continuing with the current process, citing the issues as part of the “learning curve” and making possible adjustments to procedures in the future. Treasurer report was BOARD APPROVED.

Per AMR Bylaws, here are the Semi-Annual Financials for January-June, 2022:
Income – $27,539.71
Expenses – $22,812.43
Balance – $4,727.28

Registrar: Dana Kasten, Registrar, was not available, but the only registrations currently open are for the Pueblo Octoberfaster HPDE.
ByLaws: Bob Foltz reported that the quorum for the Bylaws revision was short on submitted ballots. The current Bylaws require the Secretary and two tellers count the ballots, but Lou M. will not be available, so Bob F., as Member-at-Large and another two members (Pam D. and Doreen Godfredson) will be the ballot counting team. Joel G. will confirm numbers. The team is meeting on October 7 at 3:00pm at the ViewHouse. Pam D. suggested each Board member reach out to 5-6 members encouraging them to submit a ballot. “Point them to the eblast in a personal email.” Bob F. said we can re-visit the Bylaws change in the next year if we can’t get a quorum. Nate A. suggested extending the deadline of membership votes for the Bylaws. Board considered this, but decided to press on with current schedule.
HPDE Program: Robin Dillon, HPDE Chair, reported the La Junta “910 to 911” HPDE was a success and ran very smoothly. No incidents. Net revenue was $1626.50, exceeding the estimate of $876. The Oktoberfaster HPDE at Pueblo is currently at one-third of required target registration. eblasts are being sent regularly and being cross-marketed to RMR. The October 6, 2022, registration deadline will be reevaluated and Pueblo track management is working with Robin D. to avoid canceling the event and to ensure success. EMS / Corner worker contract is still missing. Volunteers should sign up on MReg as volunteer for insurance compliance and for a good headcount. Pam D. asked for waivers from La Junta to be provided by the next Board meeting. 2023 HPDE schedule is in progress and dates have been “penciled in” at the various tracks, but no firm decisions yet.
Membership: Danyella Prilika was unavailable, so Lou M. presented the “Welcome Email” which she sends to new members. The Board liked and approved the message. Danyella emailed that the September, 2022, membership numbers: AMR total is 796 (498 Active, 298 Family-Active); AMR’s PCA Juniors total is 36; PCA membership total is 151,164.
Membership Socials: Denise Jordan, Social Chair, sent in a report that the Octoberfest Member Social will be at Edelweiss. Date is still TBD, but available soon. The Holiday Party at the El Paso Club budget will be submitted via email in the next week for Board approval.
Tours: Rai Melkers was not available and there was nothing new to report.
Charities: Barb Treacy reported via email that there was nothing new to report.
Website: Andrea Borghi reported via email that there was nothing new to report.
eTrails: Phil Kormany could not attend. Board would like to see eTrails resurrected.
Sponsorship [Advertising]: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
HPDE #3 – October 22-23, PMSP
Mystery Tour – October date proposed (Planning and Tour Lead needed)

Past Events:
Klassiker am Museum – September 3; went well. Approximately 35 cars.
Treffen Volunteer Party – September 4; fun, about 25 attendees.

OLD BUSINESS
Election Timelines / Nominating Committee Alex Ching has accepted role as Nominating Chair and will be coming up with Committee member candidates for a Board email vote / approval. Election announcements and ballots must be out by November 1; voting deadline is November 15.
Board & Committee Chair Privacy Policy Review & Signing
Committee Chairs Update amrporsche.com Information Status

NEW BUSINESS
None

Date and Time of Next Meeting: : July Board meeting scheduled for Tuesday, October 25, 2022, at Mollica’s Italian Market & Deli, 985 Garden of the Gods Rd # A, Colorado Springs, CO 80907. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:24 pm


AUGUST MINUTES – 08.30.2022
Location: Mollica’s Italian Market & Deli, 985 Garden of the Gods Rd # A, Colorado Springs, CO 80907
Start Time: 5:58 pm
Attendees: Joel Godfredson, Dana Kasten, Tim Drummer, Pam Drummer, Lou Morales, Bob Foltz, Robin Dillon, Rai Melkers, Doreen Godfredson and Michael Onstad.

PRESIDENT’S REMARKS
Joel Godfredson, President, reported that RMR is trying to get a PCA License Plate approved. The petition requires 3000 signatures. Joel will send out an eblast to AMR members.

COMMITTEE REPORTS
Treasury: Pam Drummer presented the monthly report. Expenses include: Google accounts, ENT Credit Union error (fee charged), trailer registration & lock, Autocross and tours. Income includes: tours, Autocross, name tags, ENT Credit Union error (fee reimbursed) and interest. Treasurer report was BOARD APPROVED.
Registrar: Dana Kasten, Registrar, reported that the following registrations were currently open on MReg: La Junta “910 to 911” HPDE. The following registrations were closed on MReg: “Dancing with the Cones” Autocross.
ByLaws: Bob Foltz reported that he’d had a teleconference with Bob Gutjahr and the PCA rules committee August 23rd. National made two significant suggestions for change:
• Suggested adding HPDE as a standing committee since HPDEs are such a large part of club activities.
• Recommended we change the election milestones from fixed calendar dates to more flexible “windows”
Bob F. said he agreed with the suggestions and updated the sections, then sent them back to Bob G. for review.
Bob G. couldn’t say how long it would take them to review. Once National approves we will need to move expeditiously to get AMR membership approval before the next election if we want to follow the new Bylaws.
HPDE Program: Robin Dillon, HPDE Chair, reported the La Junta “910 to 911” HPDE has 25 registrants, is at a financial surplus with respect to the approved budget. Insurance request sent to 2VP, Tim Drummer. No dinner because La Junta is overbooked with events and Friday is available as an open track day per La Junta track management. Pueblo “Oktoberfaster” HPDE, 10/22-23, 2022, budget approved, added cancellation clause to registration, need contract amendment to include corner workers.
Memberships: Danyella Prilika emailed that the August, 2022, AMR membership total is 799 (501 Active, 298 Family-Active). AMR’s PCA Juniors total 35. Total PCA membership: 151,418. Board discussed the AMR Membership Recruiting Brochure that is usually placed at the dealership. The Board members and committee chairs took an action item to collect event dates by 1/15/2023 and publish the brochure by the end of January, 2023, in time for the New Member Social in February [New AI]. Also, Board requested Danyella provide a list of items included in new member welcome packages [New AI].
Membership Socials: Denise Jordan, Social Chair, sent in a report that Panino’s Eastside closed, so still looking for September venue. October should be at Edelweiss. Dates are TBD.
Tours: Rai Melkers reported:
• Farmers Market Tour: Two major groups with eight cars each. 100% vote was “DO THIS AGAIN next year, but one month later”. Next season tour is scheduled for August 13, 2023, with breakfast at the Hanover Fire Protection District Station #1, 13325 Old Pueblo, in Hanover, Colorado.
• Pueblo Drive-In Tour: Eight cars on tour; two more arrived at theater. This was a successful, family-oriented tour that allowed families with kids to participate, as well as employees of Porsche of Colorado Springs after their normal work hours. Easy tour to organize and next year can be used to fill in empty, large gaps.
• Off-road Tour: Small group. Alex Stoen did a phenomenal job as Tour Lead. Plans for next year are to do this same route, but counterclockwise for some additional viewing angles. Concern: National PCA has not published electric / hybrid car safety checklists. Lead car was electric.
• Snowmass Tour went well; made $2300.
• Ojo Caliente tour restaurant closed, so working new option.
• Still no progress or volunteers for Mystery/Charity tour.
Charities: Barb Treacy reported via email that the next social will be supporting One Nation Walking Together again.
Website: Andrea Borghi will address issue with amrporsche.com search / title bar [New AI].
Sponsorship [Advertising]: Advertising policy drafted by Tim D. needs review and inputs.
Porsche Colorado Springs Liaison: Dana K. mentioned that PCS is planning a Snowmass tour; dates are October 8-9, 2022.
EVENTS
Future Events:
Klassiker am Museum – September 3, US Olympic and Paralympic Museum; AMR rep: Lou Morales.
Treffen Volunteer Party – September 4, Bear Creek Park (Alex Ching)
“910 to 911” HPDE #2 – September 10-11, La Junta. Registration open: 25 registrants, so far.
Ojo Caliente Overnight Tour – September 30 – October 2, 2022 (Lead: Raimond Melkers)
“Oktoberfaster” HPDE #3 – October 22-23, PMSP
Mystery Tour – October date proposed (Planning and Tour Lead needed).
AMR Broadmoor Christmas Lights Tour – Canceled due to conflict with Holiday Social.

Past Events:
Pueblo Farmers Market Tour – Sunday, July 17, 2022; see Tour Chair report.
7th Annual Snowmass Tour and Heritage Fire Event – July 29-31, 2022; see Tour Chair report.
Dancing with Cones Autocross – August 6, 2022, PPIR; 35 participants; $133 net income.
Pueblo Drive-In Tour – Saturday, August 20, 2022; see Tour Chair report.
Gold-Belt Byway Off-road Tour – Saturday, August 27, 2022; see Tour Chair report.

OLD BUSINESS
Board & Committee Chair Privacy Policy Review & Signing
Committee Chairs Update amrporsche.com Information Status

NEW BUSINESS

Cash Payments Form – Presented by Pam D.; BOARD APPROVED
Election Timelines / Nominating Committee – Presented by Bob F.; Election timelines will be determined by whether proposed Bylaws are approved in time; Joel G. took action to canvass potential Nominating Committee chair candidates suggested by the Board.

Date and Time of Next Meeting: : September Board meeting scheduled for Tuesday, August 30, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Space available at 5pm. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 7:46 pm


JULY MINUTES – 07.26.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:02 pm
Attendees: Joel Godfredson (virtually), Dana Kasten, Tim Drummer, Lou Morales, Bob Foltz, Robin Dillon, Andrea Borghi, Rai Melkers (virtually), Barb Treacy (virtually), Dwight Kasten, and Phil Kormany.

PRESIDENT’S REMARKS
Joel Godfredson, President, reported that he’d asked the RMR President to eblast information about the Autocross event coming on August 6, 2022. RMR was concerned about a conflict with Ladies Day, but the RMR agreed to send out the eblast. He discussed having a joint Board meeting with RMR and that he and Dana K. would work on possible dates [New AI] and draft an agenda. Tim D. to work with RMR on eblast for Autocross. Porsche of Colorado Springs (PCS) announced that there would be a second Klassiker am Museum” auto show for classic Porsches on September 3 and Ted Hampson. had requested help from AMR. Lou Morales will contact Ted to find out what support he needs.

COMMITTEE REPORTS
Treasury: Pam Drummer sent in the monthly report through Tim D. Expenses include: Goggle accounts, condolence gift and tours. Income includes: tours and interest. Treasurer report was BOARD APPROVED.

Registrar: Dana Kasten, Registrar, reported that the following registrations were currently open on MReg: Autocross and La Junta HPDE. The following registrations were closed on MReg: Snowmass Tour.

ByLaws: Bob Foltz submitted the draft Nomination / Office Recommendations and they were approved by the Board. PCA National’s latest review was received July 14th and only contained a few minor issues. These were addressed and a response sent back to Bob Gutjahr, National Policy Chair, on July 18th. After careful reflection and input from several Board members Bob F. sent back an updated Article IX Election of Officers, Sections 4, 5 and 6 on July 22nd giving AMR an extra week to run the election. A copy of the revision was sent to all Board and Committee members. The new verbiage says “no later than” a week after the original dates. That allows AMR to meet the original dates if desired, but have an extra week to run the election and still comply with current Bylaws. Bob G. wrote that the PCA committee is beleaguered with Regional Bylaws right now and he would like to finalize AMR’s so they can move on to others. Dana K. said that she had announced at the July Social that the Bylaws Revisions were coming and encouraged members to watch out for them, review and vote. Bob F. to draft Executive Summary for the official announcement.

HPDE Program: Robin Dillon, HPDE Chair, reported the La Junta HPDE budget had been updated and Board had approved it via email. La Junta registration is open and AMR is at approximately 28 percent of projected bdget with six weeks remaining for registration. She also explained that the 2023 HPDE Schedule is under discussion within the Committee and with the RMR HPDE Committee. There is a big need to recruit and train additional control / safety people for events. The Board decided it was too early to create an action item. Robin said she will email the Pueblo HPDE budget to the Board on August 15 and will need a vote at the August Board meeting to be able to go “live” on MReg by September 2. Need to request an amended contract from PMSP to include corner workers and EMS. Seeking sponsors to offset costs.
Membership: Danyella Prilika emailed that the July, 2022, AMR membership total is 787 (496 Primary, 291 Affiliates). Total PCA membership: 150,478. The Board discussed a proposed procedure for having any “specialty” badges (ie, any badges for committee chairs, instructors, etc.) and group requests. The Board concurred that all specialty badge requests will be submitted to the Board, via any Board member, reviewed and the expenditure approved / declined by a majority vote prior to directing the Membership Chair on appropriate action. Lou M. is working on a draft procedure to be posted on amrporsche.com.
Membership Socials: Denise Jordan, Social Chair, sent in a report that the July Social was held at Casa Fiesta in Monument with about 50 members attending. August Social is still TBD because a venue has not been found.
Tours: Rai Melkers reported that the Breckenridge Tour went well with the tour split into three groups. This allowed for training of new leads, mids and sweeps. Pueblo Farmers Market had 20 vehicles ; radios worked well, logistics flowed well; restaurant wants AMR back. Bob F. emphasized that two people per lead and sweep car are required for safety. Rai reported that the tours were in compliance. Joel G. took an action item to send out a “Save the Date” eblast for future tours [New AI.].
Charities: Barb Treacy said, “Thank you to all of our members who donated to One Nation Walking Together. Your contributions of school supplies, clothes, diapers and cash helped to fulfill an urgent need. We’ll continue to support ONWT at the August social.”
Website: Andrea Borghi and Phil Kormany suggested the Board allow only one of the two chairs attend the Board meetings to report on both committees, if necessary. The Board concurred. Phil K. discussed using the Discord social media platform to better communicate with AMR members. By integrating Discord into the communications process eTrails Editor would act in a Registrar role for publishing Discord articles, (request approval/deny) for posts to be published from Discord to the web site. An Andrea found a plugin to help integrate Discord into the AMR website, but still researching. The Board agreed to participate in a small Board member-only Discord community to “test drive” it, learn how to use it and determine if it would be a good tool for member communication. Phil K. said Discord is a good way to attract a younger member audience and he showed some examples of how it could be used. Joel G. asked if using Discord might violate any PCA policies. Dana K. said, because there is a moderator, there should not be any policy issues. Phil K. emphasized that Discord has an excellent mobile platform that is easy to use. Separately, there was some question about whether the eTrails Editor has a separate email account and to whom did it go. Joel G. said he would discuss it with Alex Ching, the former eTrails Editor [New AI.].
eTrails: See Website / eTrails notes.
Sponsorship [Advertising]: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
7th Annual Snowmass Tour and Heritage Fire Event – July 29-31 (Leads: Dwight & Dana Kasten)
Dancing with Cones Autocross – August 6, 2022, PPIR; in work and on schedule.
Pueblo Drive-In Tour – Saturday, August 20, 2022 (Tour lead needed or Melkers); MReg in-work.
Gold-Belt Byway Off-road Tour – Saturday, August 27, 2022 (Lead: Raimond & Gudrun Melkers)
Treffen Volunteer Party – September 4, Bear Creek Park
HPDE #2 – September 10-11, La Junta
Ojo Caliente Overnight Tour – September 30 – October 2, 2022 (Lead: Raimond Melkers)
HPDE #3 – October 22-23, PMSP
Mystery Tour – October date proposed (Planning and Tour Lead needed); see New AI.
AMR Broadmoor Christmas Lights Tour – December 17, 2022

Past Events:

OLD BUSINESS
AMR Bylaws Revision
eTrails Editor / Website Support Team Vacancy
Board & Committee Chair Privacy Policy Review & Signing

NEW BUSINESS

June Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: : August Board meeting scheduled for Tuesday, August 30, 2022, at Mollica’s Italian Market & Deli, 985 Garden of the Gods Rd # A, Colorado Springs, CO 80907. Space available at 5pm. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 7:51 pm


JUNE MINUTES – 06.28.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:02 pm
Attendees: Joel Godfredson (virtually), Dana Kasten, Tim Drummer, Lou Morales, Pam Drummer, Bob Foltz, Robin Dillon, Nate Adams, Andrea Borghi, Dwight Kasten, Phil Kormany, Stephen Heptig, and Becky Heptig

PRESIDENT’S REMARKS
Joel Godfredson, President, noted that Tim Hamilton, AMR member, won the PCA raffle. This information was already posted on the AMR Facebook page, and he suggested putting it in eTrails.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer explained that she was trying to improve accounting processes for the Treasury and needed to establish better tracking procedures for expenditures. She’s spoken to the AMR accountant (Shawna) who recommended getting W-9 and 1099 forms for those receiving funds; AMR must report payments to any individual that are greater than $600. Projections show a $3700 deficit by end of the first HPDE in Pueblo, May 14-15. The board discussed accounting processes. Specific thoughts: Suggested procedure for reimbursement was to provide Treasurer reimbursement form containing first and last names, date of payment, amount of payment and payee signature. Contracting with tracks will eliminate corner worker paperwork. Pam submitted the monthly report. Expenses include: Goggle accounts, name tags, annual safety deposit box fee, Blue Ticket Tire Winner, annual PO box rental fee, “Got Momentum” Pueblo HPDE, Cat 3 off-road safety kit, annual truck & trailer insurance. Income includes: “Got Momentum” Pueblo HPDE, PCA subsidy, interest and “other.” Treasurer report was BOARD APPROVED.

Registrar: Dana Kasten, Registrar, reported that the following registrations were currently open on MReg: Autocross and Farmers Market Tour; Snowmass Tour has a wait list. The following registrations were closed on MReg: Breckenridge Tour.

HPDE Program: Robin Dillon, HPDE Chair, reported total income / expenses for “Got Momentum” Pueblo HPDE. Net was a $3700 deficit. Board discussed refined budget for future HPDEs. Dana K. suggested perhaps eliminating double credits for instructors. Robin will draft new La Junta budget by July 7 for Board review, considering discounts rather than credits. Board to provide budget inputs by July 10. Robin suggested perhaps an “early registration” discount to improve accounting and projections. Nationally, HPDE participation is down.
Membership: Danyella Prilika made a request via email to establish a procedure which includes Board approval for any “specialty” badges (ie, any badges for committee chairs, instructors, etc.). Board concurred that all specialty badge requests will be submitted to the Board, via any Board member, reviewed and approved/declined prior to directing the Membership Chair on appropriate action. Lou M. took action to draft procedure to be posted on amrporsche.com [New AI]. Danyella reported that the June, 2022, AMR membership total is 772 (487 Primary, 285 Affiliates); AMR PCA Juniors: 31. Total PCA membership: 150,231.
Membership Socials: Nothing new to report.
Tours: Rai Melkers had provided updates via email which are reported under “Future & Past Event Wrap” sections below.
Charities: Nothing new to report.
Website: Andrea Borghi reported that PCA has to update its PHP website software, but has received no responses for his requests. Joel G. took an action item to contact National Website Committee on Andrea’s behalf [New AI].
Sponsorship [Advertising]: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.
Treffen: Nate Adams reported that post-Treffen subsidy request was submitted to PCA. Pam confirmed that the subsidy was received. Chair expenses were reimbursed by AMR. Trophy received from National to be stored with Nate (Board approved).

EVENTS
Future Events:
Pueblo Farmers Market Tour – Sunday, July 17, 2022 (Lead: Gudrun Melkers)
7th Annual Snowmass Tour and Heritage Fire Event – July 29-31 (Leads: Dwight & Dana Kasten)
Dancing with Cones Autocross – August 6, 2022, PPIR; in work and on schedule.
Pueblo Drive-In Tour – Saturday, August 20, 2022 (Tour lead needed or Melkers); MReg in-work.
Gold-Belt Byway Off-road Tour – Saturday, August 27, 2022 (Lead: Raimond & Gudrun Melkers)
Treffen Volunteer Party – September 4, Bear Creek Park
HPDE #2 – September 10-11, La Junta
Ojo Caliente Overnight Tour – September 30 – October 2, 2022 (Lead: Raimond Melkers)
HPDE #3 – October 22-23, PMSP
Mystery Tour – October date proposed (Planning and Tour Lead needed); see New AI.
AMR Broadmoor Christmas Lights Tour – December 17, 2022

Past Events:
Instructor Training Clinic – May 13, PPPIR; went well.
“Got Momentum” HPDE – May 14-15, PMSP
Charity Poker Run – May 21 2022 (Tour Lead: Keith Jarvis); did not happen; rescheduling.
Breckenridge Tour – Sunday, June 19, 2022 (Lead: Michael Moore)

OLD BUSINESS
AMR Bylaws Revision Bob Foltz, Bylaws Revision Chair, reported that the draft has been submitted to National. No response expected until the end of the Summer due to National’s Parade involvement.
Board & Committee Chair Privacy Policy Review & Signing: See Action Item List.

NEW BUSINESS
PCA.org PHP Update (Andrea Borghi, Webmaster) – Addressed in Website report.
Ordering special name tags; ie, chairs, instructors, etc. (Danyella Prilika, Membership Chair) – Addressed in Membership report.

June Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: : July Board meeting scheduled for Tuesday, July 26, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:38 pm


APRIL MINUTES – 04.26.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 5:56 pm
Attendees: Joel Godfredson, Dana Kasten, Tim Drummer (virtually), Lou Morales, Pam Drummer, Bob Foltz, Robin Dillon, Nate Adams, Rai Melkers, Andrea Borghi, Doreen Godfredson, Phil Smith and Anna Servillo-Borghi.

PRESIDENT’S REMARKS
Joel Godfredson, President, reported on the president, first vice president and second vice president meeting at which they discussed updating email addresses, sharing the Google drive and calendar information with the whole Board. “Vote” email was changed to hpdechair@amrporsche.com for Robin Dillon to use. Joel met with Nate Adams regarding Tour information. Arnie Easterly will provide tour information to Nate to pass on to Rai Melkers. Rai M. to share G-drive / Tours access with the Board. The Board suggested Rai consider including support for Charities via the different tours. There was some discussion regarding the projection of Tour budgets at the end of the year.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags, HPDE Instructor training class, EMS (at PPIR), Pueblo HPDE final payment, equipment truck repair and New Member Social. Income includes: interest and “other.” Pam brought up that, for “cash” receipt and disbursement (particularly at HPDE events for miscellaneous items such as T-shirts, etc.), AMR has a Square account but there is no Venmo account available through Ent FCU. Robin, as HPDE Chair, explained that some transactions, such as T-shirts, are “out of pocket” by HPDE leadership and, therefore, no cost to AMR. Treasurer report was BOARD APPROVED.

1VP: Dana Kasten, 1VP, suggested the Board convene a mid-year “retreat” due to the numerous changes in the Board and upcoming Summer travel. Joel G. said he would coordinate a date / time for the retreat (New AI.).

Registrar: Dana Kasten, Registrar, reported that the following registrations were currently open on MRebg: Instructor Training Clinic, Pueblo “Got Momentum” HPDE and Snowmass Tour (which has a wait list). Dana also discussed the history of “credits” and explained how they were applied for different events.

HPDE Program:: Robin Dillon, HPDE Chair, reported AMR Instructor Clinic is set for May 13, 2022, at PPIR with Wally Ruiz, national trainer, instructing. Bob Foltz is coordinating corner / flag volunteers. Instructor Training Budget BOARD APPROVED. Contract signed and final payment due at end of event for first HPDE, “Got Momentum.” EMS will bill after event. Registration closes May 6. Total registrations (drivers & instructors): 34. La Junta HPDE set for September 10-11. Robin presented preliminary La Junta HPDE budget for Board review. HPDE #2 & #3 in work with budgets to be discussed at May Board meeting. Board suggested waiting on budget approvals until closer to HPDE dates to ensure “good” numbers available. There was a National level HPDE Region Focus meeting held which discussed women / female incentives and encouragement for participation, new protocol development for Electric Vehicles (EVs), instructor retraining and “energizing” / encouraging intermediate driver to level up and become instructors. She also reported that there is free marketing on the PCA website.
Membership (Danyella): Danyella Prilika reported that the March, 2022, AMR membership total is 774 (489 Primary, 285 Affiliates); AMR PCA Juniors: 29. Total PCA membership: 148,533.
Membership Socials: Next month Social to be held on Wednesday, May 18, at Marigolds.
Tours : Rai Melkers reported the Charity Poker Run is set for May 21, with Tour Lead Keith Jarvis; Breckenridge Tour, Sunday, June 19, Tour Lead Michael Moore; Pueblo Farmers Market Tour, Sunday, July 17, Tour Lead Gudrun Melkers; 7th Annual Snowmass Tour and Heritage Fire Event, July 29-31, Tour Leads Dwight & Dana Kasten; Pueblo Drive-In Tour, Saturday, August 20, Tour lead needed; Phantom Canyon, Victor, Shelf Road (Off-road) Tour, Saturday, August 27, Tour Leads Rai & Gudrun Melkers. Ready to support Treffen at the BroAdmoor.
Charities (Barb): Nothing new to report.
Website: Nothing new to report.
Sponsorship:Board changing this committee to “Advertising” once committee chair is found. (See Action Item List)
Porsche Colorado Springs Liaison: Pam D., Treasurer, reported that she received a sponsorship check from the dealership.
Treffen: Nate Adams reported that many volunteers have canceled, goodie bags are completed; some COVID impact; tours are okay on volunteers. Pikes Peak Tour may be affected by weather. Nate presented the Region budget for the event and requested parking reimbursement for volunteers which was approved.

EVENTS
Future Events (thru July, 2022):
Instructor Training: May 13, PPIR
“Got Momentum” HPDE: May 14-15, PMSP
Charity Poker Run: May 21 OR May 22; (Tour Lead needed; Lead will select date.)
Highway of Legends: June TBD
7th Annual Snowmass Tour and Heritage Fire Event: July 29-30; sold out in 4 days (23 cars)
Mystery Tour: No Date Yet (Planning and Tour Lead needed)

Past Events:
AMR HPDE 101: March 5, 2022, at Porsche Colorado Springs
Lead/Tour Training: Originally scheduled for Saturday, March 12. Did not occur.
New Member Social: March 26, 2022; 153 registered; at least that many attended.

OLD BUSINESS
AMR Bylaws Revision Bob Foltz, Bylaws Revision Chair, presented the team’s responses to National PCA’s review comments / questions. Board concurred and Bob will forward to National. No response expected until the end of the Summer due to National’s extensive involvement in Parade.
eTrails Editor / Website Support Team Vacancy:
Board & Committee Chair Privacy Policy Review & Signing:

NEW BUSINESS
Treffen Volunteer Parking Budget Nate Adams, Treffen Chair, requested a budget of $500 to reimburse volunteer parking at the Broadmoor. Board APPROVED.
Autocross Tim Drummer, Autocross Chair, reported the contract with PPIR was not yet signed, but that a tentative date of August 6—which coincides with “Ladies Day” at PPIR is a potential.
HPDE 101 Credits See Registrar report above.
Venmo-type Payment Processing See Treasurer report.
Event Participation Gift Cards Robin Dillon, HPDE Chair, will purchase and get reimbursed.
AMR Dealership Brochure / Handout Cards Robin Dillon, presented a draft; Board requested that we include all event schedules and approved moving forward with the purchase when ready.
Board of Directors Mid-Year Retreat: Joel G. to coordinate date / time.

March Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: May Board meeting canceled due to projected Director absences. Next Board meeting scheduled for Tuesday, June 28, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:37 pm


MARCH MINUTES – 03.29.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:00 pm
Attendees: Joel Godfredson, Dana Kasten, Tim Drummer, Pam Drummer, Lou Morales, Bob Foltz, Robin Dillon, Danyella Prilika, Andrea Borghi, Barb Treacy (virtually), Rob Prilika, Stephen Heptig, Doreen Godfredson, Phil Smith and Anna Servillo-Borghi.

PRESIDENT’S REMARKS
Joel Godfredson, President, spoke about the AMR shared calendar (Excel spreadsheet) on the Google Drive; access link to President’s area sent to all regular Board members in December or January from president@amrporsche.com. Joel also requested a meeting with the 1VP and 2VP.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags and trophies & awards, additional equipment truck insurance and 2021 taxes. Income includes: socials and PCA Quarterly rebate / subsidy. Treasurer report was BOARD APPROVED.
Registrar: Dana Kasten, Registrar, reported: Heritage Fire Tour is the only item open on MReg at this time.
HPDE Program:: Robin Dillon, HPDE Chair, reported:

    • DE 101 orientation class held on March 5. 48 registered, 51 total attended.
    • Table at New Member Social received a lot of interest; videos shown and brochures distributed.
    • AMR Instructor Clinic scheduled for May 13 at PPIR, just prior to Pueblo “Got Momentum” HPDE.
      ◦ National Trainer, Wally Ruiz, conducting training. CDI candidates: Robin Dillon, Ted Thurber, Gordon French, Heinz Huester and one other person.
      ◦ EMS contract and payment arrangements forthcoming.
      ◦ Budget approved on March 15.
    • Pueblo “Got Momentum” HPDE, May 14-15.
      ◦ Contract signed; final payment due April 15.
      ◦ Chair is still TBD.
      ◦ Need EMS status.
      ◦ Budget approved on March 15.

CDI: CDI program now reports through HPDE, per new organizational structure approved by Board.
Membership (Danyella): Danyella Prilika reported that the March, 2022, AMR membership total is 770 (487 Primary, 283 Affiliates); AMR PCA Juniors: 30. Total PCA membership: 147,534. AMR website has instructions to get member badges. Discussion on need for brochures to be displayed at Porsche of Colorado Springs (PoCS) dealership. Ambassador cards handed out at New Member Social. Robin D. will design brochure. New AI: Lou M. to provide Robin event schedules (eg, Socials are the third Wednesday of each month.)
Membership Socials: New Member Social successfully held on March 26 at PoCS. April Social to be held on Tuesday, April 19th at Panino’s Restaurant East.
Tours : Rai Melkers sent printed copies of the 2022 tour schedule. Several tour leads and sweeps needed for various scheduled tours. Tour schedule G-drive link sent to president, vice presidents and secretary. New AI: Joel G to send out an eblast asking for lead / sweep volunteers. Rai also provided a completed inventory of AMR-owned radios.
Charities (Barb): Barb Treacy announced that the next social will support a new charity. “Bakhita Mountain Home” provides therapeutic resources for women survivors of human trafficking (https://bakhitamountainhome.org/).
Website: Andrea Borghi reported that Michael Onstad asked about procedures for advertising on AMR website and in AMR publications. No advertising chair currently exists, though there has been one in the past. New AI: Joel, Dana and Tim will act as an Advertising Working Group to develop advertising policy / procedures and chair responsibilities.
Sponsorship: Pam D. reported that Ted Hampson had sent a check to the then-AMR Board President in January. No one has it currently. Ted re-issued a check and gave it to Pam.
Porsche Colorado Springs Liaison: Nothing new to report.
Treffen: Nate Adams reported that Treffen at the Broadmoor sold out with 15 minutes of registration opening. 150 cars and 300 people registered. 67 AMR members are involved. Volunteers are invited to Welcome Reception and Volunteer Party on the last day. Treffen Tours are scheduled for Thursday, April 28, and Saturday, April 30. Several volunteer meetings planned prior to event.

EVENTS
Future Events (thru July, 2022):
Instructor Training: May 13, PPIR
“Got Momentum” HPDE: May 14-15, PMSP
Charity Poker Run: May 21 OR May 22; (Tour Lead needed; Lead will select date.)
Highway of Legends: June TBD
7th Annual Snowmass Tour and Heritage Fire Event: July 29-30; sold out in 4 days (23 cars)
Mystery Tour: No Date Yet (Planning and Tour Lead needed)

Past Events:
AMR HPDE 101: March 5, 2022, at Porsche Colorado Springs
Lead/Tour Training: Originally scheduled for Saturday, March 12. Did not occur.
New Member Social: March 26, 2022; 153 registered; at least that many attended.

OLD BUSINESS
Board & Committee Chair Privacy Policy Review & Signing: Danyella P. and Andrea B. signed the AMR Privacy Policy forms.
eTrails Editor / Website Support Team Vacancy: Joel to send eblast requesting volunteers. Going to ask Alex C. for “blurb.”

NEW BUSINESS
PCA Presidents Meeting: CDIs need to be on National roll; they are listed via Regional Report submitted by president. Discussed HPDE goodies store, advertising / marketing templates, PCNA incentives to dealerships to attract female drivers / buyers, EV policies, Autocross software and tracking app for rallies. Joel said the importance of MReg to HPDE program was emphasized; may request a meeting with AMR Board to discuss.
Appointments of Interim 1VP & 2VP: Dana K. introduced as new First Vice President (1VP) and Tim Drummer introduced as new Second Vice President (2VP).
PPIR Contract (Instructor Training):
Bylaw Revision: Draft sent out for Board member review. Comments due to Bob F. by April 5.
Truck Vandalism: Dwight K. reported that the catalytic converter(s) stolen. $2600/each to replace; may require two. No comprehensive insurance. Age of vehicle allows for replacement with straight pipes at $300/each. BOARD APPROVED expenditure of $600 + tax to repair vehicle.
Equipment Truck (Insurance & Budget): Comprehensive insurance added after Board approval via email.

February Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, April 26, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:12 pm


FEBRUARY MINUTES – 02.22.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 5:56 pm
Attendees: Joel Godfredson, Pam Drummer, Lou Morales (virtually), Bob Foltz, Robin Dillon, Denise Jordan (virtually), Barb Treacy (virtually), Tim Drummer, Stephen Heptig (virtually), Becky Heptig (virtually), Andrea Borghi (virtually), Rai Melkers and John Kerr.

PRESIDENT’S REMARKS
Joel Godfredson, President, shared that Jackie Vance had quit, which placed him in the President position per the AMR Bylaws. He said he had felt a lot of vindictive behavior in the room at the last Board meeting. He asked us to remember “this is a car club, and we are friends.” Joel admitted he sent an email to driving instructors and apologized for violating the AMR Privacy Policy by not using “blind carbon copy (bcc)” in addressing his message, to which several addressees had objected. Joel gave some of his personal and PCA background. He stated that his family and his business take priority over the club, but he would strive to do his best. He would like to keep meetings on topic and vote as needed.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags and holdiday social ornaments. Income includes: there was no income last month. Treasurer report was BOARD APPROVED.
HPDE Program:: Robin Dillon, HPDE Chair, reported:

    • DE-101 is scheduled for March 5th at Porsche of Colorado Springs (PCS). Currently 30 new DE people are registered. Robin updated presentation and is ready to instruct.
    • Proposed plan for PPIR event on April 9th and 10th is not in compliance with PCA Minimum Standards. Joel made motion to move the deposit out into 2023. BOARD APPROVED.
    • Season opener at Pueblo (PMSP), May 14th and 15th, is consider a good venue for new drivers. Issues with instructor participation and budgets. Need 63 people to break even. Joel shared biggest challenge will be the instructors. Plan is to have the event on MREG no later than April 1st, 2022, which is six weeks before the event. Robin to send budgets to the board for review.
    • La Junta scheduled for September 10-11, 2022.
    • PMSP #2 scheduled for October 22-23, 2022.
    • Kathleen Lennon stepped away from Control Chair and Bob Foltz is both Control Chair and Safety.

CDI: Off-season. The CDI program is on hold.
Membership (Danyella): Danyella Prilika reported that the February, 2022, AMR membership total is 761 (481 Primary, 280 Affiliates); AMR PCA Juniors: 30. Total PCA membership: 146,463.
Membership Socials: There was no member social in January. Denise Jordan shared the social for February 23rd maybe postposed due to weather, if so looking to re-schedule to March 2nd. No venue for March social at this time.
Tours : Rai Melkers presented the 2022 tour schedule. Denise and Rai will be meeting on Sunday, February 27, to go over tour process and list of volunteers. All radios have been inventoried and function-tested to include batteries. Club needs equipment for Category 3 off Road Tours which is required and defined by PCA. Rai provided budget for the kit. Lou made a motion to approve. BOARD APPROVED.
Charities (Barb): Barb is still looking to establish a committee for Charities. She has one volunteer, so far. Rai volunteered Gudrun Melkers to the Committee and will notify her.
Website: Andrea Borghi reported website still needs to be cleaned up. Committee Chairs need to get with him to clean up their areas. For the website contest, Denise to get with Andrea regarding social media / Facebook link connection to the AMR website. Committee members needed to assist Andrea
Sponsorship: Robin reported that PCS prefers to contribute “things” (ie, food, refreshments, gear, etc.) versus writing a check to sponsor club events.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
February Social: May move to March 2, 2022.
New Member Social: New date of March 26, 2022.
AMR HPDE 101: Set for March 5, 2022, at PCS.

Past Events:
None

OLD BUSINESS
Board & Committee Chair Privacy Policy Review & Signing: Joel G. and Rai M. signed the AMR Privacy Policy forms.

NEW BUSINESS
Board of Directors Vacancies: 1st Vice President, 2nd Vice President: Candidates will need to fill out questionnaire. Denise shared would be nice to have candidates with board and club experience. Stephen Heptig emphasized we need to follow AMR ByLaws. No timeframe yet determined for when questionnaires are due and to whom.
AMR Bylaws Revision: Three-person special committee selected: Bob Foltz, Tim Drummer and Stephen Heptig. Need to follow PCA Bylaws template.
Treffen at the Broadmoor: Sold out in 15 minutes with 150 cars and wait list of 100 people
eTrails Editor / Website Support Team Vacancy: Alex Ching sent an email saying he is too busy with National-level responsibilities to continue editing the eTrails online newsletter. Looking for a replacement.

January Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, March 29, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:19 pm


JANUARY MINUTES – 01.25.2022
Location: Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918
Start Time: 6:14 pm
Attendees: Nate Adams, Jackie Vance, Curt Emery, Pam Drummer, Lou Morales, Bob Foltz, Robin Dillon, Denise Jordan, Dana Kasten, Dwight Kasten, Barb Treacy, Tim Drummer, Fred Veitch, Joel Godfredson, Stephen Heptig, Becky Heptig, Michael Onstad, Steve Carlson, Robert Yen, Jeremy Vreeman, Chris Lennon, Andrea Borghi (virtually), Rai Melkers (virtually) and Rob Provost (virtually).

PRESIDENT’S REMARKS
Nate Adams, President, said that in 2022 AMR “has lots ahead of us.” The 2022 Treffen at the Broadmoor which AMR is hosting is in good shape and planning is going well. At the AMR Board Retreat, January 23, 2022, the Board approved a new AMR Privacy Policy which supplements the PCA Privacy Policy. AMR will require anyone who has direct access to member personal information to sign a copy of the AMR Privacy Policy acknowledging they have read it and will adhere to its requirements. A hardcopy of the PCA’s 2022 Region Procedures Manual (RPM) will be order for each Board member; the Board approved the expenditure.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted the monthly report. Expenses include: Goggle accounts, name tags and holdiday social ornaments. Income includes: there was no income last month. Pam also submitted the 2021 Annual Treasurer Report. Expenses include: administrative, auto / truck, event and tax preparation expenses. Income included: event, interest, PCA National and miscellaneous income. Both treasurer reports were BOARD APPROVED. The annual report will be posted in eTrails.
HPDE Program:: Jackie Vance, interim HPDE Chair, reported that HPDE 101 is scheduled for March 5, 2022, at Porsche Colorado Springs (PCS). Jackie nominated Robin Dillon as the permanent HPDE Committee Chair. The Board approved the appointment. Jackie and Robin will be working together on creating “cookie cutter” (i.e., standardized) approaches to planning aspects which are common to all DE events to ease workload on Event Chairs.
CDI: Off-season. Lead CDI dismissal discussion was moved to “New Business.”
Membership (Danyella): Danyella Prilika reported that the January AMR membership total is 761 (483 Primary, 278 Affiliates); AMR PCA Juniors: 30. Total PCA membership: 144,549.
Membership Socials: The AMR Holiday Social occurred on Friday, December 17, at the El Paso Club and was a great success. No January Social scheduled. February Social is scheduled for February 16 at Casa Fiesta, Monument, Colorado. New Members Social is tentatively scheduled for February 19, 12-4pm, at TBD. [See notes under “Future Events.”]
Tours : Rai Melkers attended virtually and was available / ready to report. However, he was inadvertently skipped. He will have updates at the February meeting.
Charities (Barb): Regarding the Holiday Social donations, Barb Treacy reported: “We donated well over $2000 worth of toys and cash to the Salvation Army 👍! They were overjoyed to see five shopping carts full of gifts roll into their headquarters in Colorado Springs.” She added that Nate was “an excellent emcee for the event!” Barb is still looking to establish a committee for Charities. Nate said that one volunteer responded to the eblast.
Website: Andrea Borghi reported he is in the process of cleaning up the AMR website by removing the 2021 tours, has added the HPDE events and is adding calendar events. There is a lot of old information; some as old as 2009, so he needs help cleaning it up. Committee chairs need to review the website to identify items under their purview that should be removed.
Sponsorship: Nothing new to report.
Porsche Colorado Springs Liaison: Nothing new to report.

EVENTS
Future Events:
New Member Social (February, 2022): Kastens will chair this event. Dwight K reported that PCS is happy to support any event that brings people into the dealership. He said Ted Hampson should be at the New Member Social to manage the venue and support his staff. However, he is gone until March 25 and proposed moving the Social from February 19 to March 26 with the hours being 4pm-7pm so the PCS staff can attend. Nate said he would work the PCA subsidy for the Social.
AMR HPDE 101: Set for March 5, 2022, at PCS. The Board concurred. Nate A. will send out an eblast.

Past Event Wrap Up:
2021 AMR Holiday Party: See Social Chair report above.

OLD BUSINESS
Orange Vest Inventory: Inventory complete; 21 in good condition (20 new & one old).
HPDE Chair Vacancy: Robin Dillon appointed.
AMR Privacy Policy: See President’s Remarks above. Rob Provost asked for clarification on what constituted a privacy violation. Nate A. described the M-reg downloads which just prior to the 2022 election with no apparent tie to official functions and that AMR had far more people with access to M-reg than most regions to whom he’d spoken. AMR needed to “plug this hole” and will continue to refine its privacy practices.

NEW BUSINESS
Registrar Appointment: Board brought this position back to help manage member privacy. The Board appointed Dana Kasten as the new Registrar.
2022 Heritage Fire Tour: Kastens hosting. Board approved the proposed budget.
Bi-fold 2022 Events Guide: Alex Ching has asked whether the Board wanted to publish a 2022 Events Guide in bi-fold format. If so, he requested firm schedules for all scheduled events, including the New Member Social, to be able to get the items printed and information posted on the website ASAP. He received an estimate of $300 dollars. The Board is interested. PCS (dealership) is interested in sponsoring something like this, per Fred Veitch. Information needs to get to Alex to post on the website ASAP.
Financial Guidance for PCA Tax Exempt Regions: Nate provided an overview of PCA’s Financial Guidance for PCA Tax Exempt Regions. All committee chairs who hold events in which money is collected from attendees need to be aware of the limits of non-member sales to prevent jeopardizing the region’s non-profit status. This information and policy will be posted on the website.
AMR Board’s Lead CDI Dismissal Decision: Stephen Heptig and Rob Provost voiced concerns that the Board’s decision to dismiss the previous Lead CDI will significantly affect the 2022 HPDE program. Several members asked that the decision be revisited. Curt Emery offered Robert Yen the opportunity to appeal, which Robert Y. accepted. Also, some members suggested the communication process between the HPDE & CDI Committees and the Board be reviewed and improved. Bob Foltz suggested a separate meeting with a smaller group of attendees to discuss both issues. A meeting between the Board, the new HPDE Committee and the CDIs was scheduled for Thursday, January 27.

November Board Meeting Minutes: BOARD APPROVED.

Date and Time of Next Meeting: Tuesday, February 22, 2022, at Texas T-bone Steak House, 5245 N Academy Blvd, Colorado Springs, CO 80918. Arrival start time is 5:30pm with meeting start time of 6:00pm.

Finish Time 8:27 pm

 


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