Board Meeting Minutes

The Board meeting minutes has permanently moved to the website. Once the AMR Board has approved the monthly meeting minutes, we will post the contents on this webpage. This webpage will provide six months worth of meeting minutes, after that, the contents will be archived to a Word document and will be available for download by members.  Minutes are submitted by AMR Secretary Pam Drummer.

2019 Board Minutes Archive
2018 Board Minutes Archive


MAY MINUTES – 5.16.2020
Location: Kasten’s House
Start Time: 5:58 pm
Attendees: Denise Jordan, Nate Adams, Pam Drummer, Dwight Kasten, Alex Ching, Dana Kasten, Lore Adams, Tim Drummer, Arnie Easterly, Bob Foltz, and Larry Young

PRESIDENT’S REMARKS
Denise welcomed everyone and glad to see everyone again as it has been a few months due to COVID-19. Treffen and Parade have been cancelled for 2020.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana presented the Treasurer’s report, Year to Date down a little. Larry made a motion to approve, Nate seconded, and all voted Aye. Income includes Social Subsidy, and two PCA quarterly rebates. Expenses include New Membership Social, Blue Ticket Tire winner and Hans Devices & Posts for club helmets.
Sponsorship (Denise): NSTR
Advertising (Denise): NSTR
Membership (Jim): Jim reported via email, at the end of the year 2019, we had 465 members and 276 Affiliate members for a total of 741. Year-to-Date in 2020, we have a total of 731.
Website (Alex): Alex presented that website has been updated for Covid-19. Need remaining Bio for all Board Members.
CDI Program (Mark): NSTR
Membership Socials (Denise): Socials as of now are TBD.
Charities (Barb): NSTR
PCS Liaison: NSTR
Tours (Arnie): Arnie shared that he will be re-doing the 2020 Tour Schedule for the next two to three months. Continue to plan for the Fall Mystery Tour. Arnie working with Nate on new 2020 Tour schedule.
HPDEs (Robert): Robert shared via email, 38 people attended March HPDE 101 at PCS. He recommended extending driver credits into 2021. Denise made a motion, Dana seconded, and all voted Aye. April and May DEs were cancelled. RMR has cancelled all events through August 2020. National PCA DE instructor protocol calls for in-car instruction, and instructors nationally haven’t been trained to do “lead/follow” instruction. Chris Lennon reported via email National PCA DE Committee is examining “lead/follow”. Currently next AMR HPDE is schedule for September at Pueblo Motorsports Park. Robert still working on ambulance situation for Pueblo Motorsports Park HPDE.

EVENTS
Future Events:
Heritage Fire Tour (June 19 – 21) – Canceled for 2020
Porsche and Pancakes II (Jul 11) – Canceled
Pikes Peak Hill Climb – moved to August 2020
AMR Autocross (Aug 8) – To be held at PPIR. No instructors. All drivers will be solo.

Past Event Wrap Up:
None.

OLD BUSINESS
HANS Devices – Club helmets will be addressed at end of year. We have HANS Devices.
Radios – RMR radios were borrowed and tested out. Denise motioned for Battery budget not to exceed $500. Nate seconded, all others Aye. This is to replace existing batteries in HPDE/A-X radios. Denise motioned for Arnie to purchase new tour radios (potentially 10) not to exceed $500. Dana seconded and all others Aye.

NEW BUSINESS
NSTR.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
• Contact PCA to find out what Sim Software they use (02/20)
• Get with Clay to find out where autocross infield location is at PPIR (05/20)
• Get with President of LoneStar Region to see how they handled insurance and Covid-19. Is it enough to put on MReg? Is a special waiver needed? (05/20)
Nate Adams:
• Give Arnie all Leads / Mids / Sweeps names from last year tours (02/20)
Dwight Kasten:
• Send Bio for website to Alex (02/20)
• Find out cost of PPIR (05/20)
Robert Baumgartner:
• Reassess ambulance situation for Pueblo Motorsports Park (02/20)
Alex Ching:
• Write Bio for website and post (05/20)
Arnie Easterly:
• Tour Radios (05/20)

Date and Time of Next Meetings: Tuesday, Jun 30th at Mollica’s Italian @ 985 W. Garden of Gods Rd. Colorado Springs, CO 80918

Finish Time 7:06 pm


No March and April Board Meetings due to COVID-19.


FEBRUARY MINUTES – 2.26.2020
Location: Texas T-Bone
Start Time: 6:26 pm
Attendees: Denise Jordan, Nate Adams, Pam Drummer, Dwight Kasten, Alex Ching, Jim Sorensen, Robert Baumgartner, Steve Heptig, Arnie Easterly and Ted Hampson

PRESIDENT’S REMARKS
Denise welcomed everyone and shared National Board Meeting was Monday 2/24/20. PCA Membership highest at 3,600 new members. Registration for Parade highest it’s ever been and Treffen sold out in 13 minutes. We’ve had an amazing start to the year; 20 people at the tech session, 50 people attend Porsche and Pancakes I; and 120 people came to the New Membership Social. New Membership Social had lots of visual interactions and great dynamic interactions.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana to present next month February and March Treasurer’s report.
Sponsorship (Denise): NSTR
Advertising (Denise): NSTR
Membership (Jim): Jim reported that there are 9 new members, 472 Primary Members, 277 Affiliates for a total of 749. We had 31 name badges ordered at social. We need to order additional medallions for name badges.
Website (Alex): Security software on website has been upgraded. Everyone needs to be aware and careful of SPAM emails. Viewership on the website is up by 40%. E-trails expansion has been received successfully on site. Need remaining Bio for all Board Members.
CDI Program (Mark): Mark was not present so Robert shared that Mark has stepped down and Robert Yen is the new CDI Chair. Robert Baumgartner attended the joint CDI AMR/RMR Meeting that was held on Feb 25th in Denver. He shared that many of the track costs have gone up and that our tracks are still cheaper. RMR instructor survey results showed that the top motivation factor for instructors was “Enjoyment”.
Membership Socials (Denise): The March social will be at El Padrino’s Mexicano (13425 Voyager Pkwy., Colorado Springs, CO 80921) on Thursday 3/19/20.
Charities (Barb): Barb reported via Denise that Ithaca Land Trust will be charity for March Social.
PCS Liaison: Ted shared that he would like to see more half day short tours. Relationship between club and dealership is “Awesome”. Looking forward to another great year.
Tours (Arnie): Arnie shared that all tours are to start at Porsche of Colorado Springs (PCS) this year. He reported first tour will be “Ring the Peak” on May 9th. He’s excited that numerous members are volunteering with upcoming tours. Planning has started for Fall Mystery Tour.
HPDEs (Robert): Robert shared record turnout at the Tech Session. He is working on ambulance situation for Pueblo Motorsports Park HPDE.

EVENTS
Future Events:
HPDE 101 (Mar 7) – Robert open on MReg and Denise to send Eblast. Everything set up for event at PCS. Currently 25 people are signed up. Plan to show video of previous HPDEs and have 5 panelists to share and answer questions.
Instructor Training Refresher (Apr 4) – Registration has been opened on MReg and currently there are 29 registered.
Porsche and Pancakes II (Apr 11) – Registration will be opened in next few days on MReg. Same location as first Porsche and Pancakes; Uncle Sam’s Pancake House (341 Manitou Ave., Manitou Springs)
PPIR HPDE (Apr 18 & 19) – Kasten’s will be running event. Everything is on track.
Treffen (April 30 – May 2nd) 2020 – Alex stated 9 weeks until Treffen. Most of preparation is done and we are in the process of finalizing tours, information desk binder, staging area requirements, volunteer assignments, etc. Three executives from PCA will be in attendance. Treffen will have 60 regions represented. PCS would like to hold separate volunteer party, exact date TBD.
Ring The Peak Tour (May 9th) – Arnie will be leading the tour and everything is on track.
Parker Vehicle Vault Tour (May 17th) – Arnie NSTR

Past Event Wrap Up:
Tech Inspector Training (Feb 15) – Robert shared record turnout at tech session.
New Membership Social (Feb 22) – Event was at PCS. Great event with 120 people attending.

OLD BUSINESS
HANS Devices – Club helmets will be address next year.
Radios – Denise to get RMR radios for Nate and Alex to test out.

NEW BUSINESS
NSTR.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get radios from Jim (RMR) to test (01/20)
• Get current ad rates for digital advertising and clean up advertisers (01/20)
• Contact PCA to find out what Sim Software they use (02/20)
• Send Ted updated agenda for PCS sponsorship (02/20)
Nate Adams:
• Provide Robert Baumgartner delete access on MReg (02/20) – Closed
• Give Arnie all Leads / Mids / Sweeps from last year tours (02/20)
Dwight Kasten:
• Get budget to purchase 1 med and 1 large HANS device and put posts on all club helmets (01/20)
• Sent Bio for website to Alex (02/20)
Robert Baumgartner:
• Reasses ambulance situation for Pueblo Motorsports Park (02/20)
Jim Sorensen:
• Send pricing for medallions to be used on name badges to Board for approval (02/20)

The next Board meeting will be Tuesday, March 31st at Famous Dave’s Bar-B-Que (8330 Razorback Rd., Colorado Springs, CO 80920).

Finish Time 8:10 pm


JANUARY MINUTES – 1.28.2020
Location: Mollica’s
Start Time: 6:29 pm
Attendees: Denise Jordan, Nate Adams, Larry Young, Pam Drummer, Dana Kasten, Dwight Kasten, John Phillips, Alex Ching, Tim Drummer, Robert Baumgartner, Steve Heptig, Barb Treacy, and Arnie Easterly.

PRESIDENT’S REMARKS
Denise welcomed everyone and Happy New Year. Introduced all Board Members and Event Chairs. She is very excited for 2020 as it will be an eventful year. At the year’s first Porsches and Pancakes breakfast we had 50 people. Looking forward to a great year.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana presented the Treasurer’s report. Denise made a motion to approve, Nate seconded, and all voted Aye. Income includes MReg income for holiday party. Expenses include PPIR AX and HPDE for tracks.
Sponsorship (Denise): NSTR
Advertising (Denise): All contracts expired at the end of 2019. The 2019 rates are for print and digital advertising. Looking for someone to help chair Advertising.
Membership (Jim): Jim reported via email that there are 10 new members, 475 Primary Members, 278 Affiliates for a total of 753.
Website (Alex): Working to expand e-trails and revamping the website for the PCA National Award. Need Bio’s for all Board Members. Would like to recruit web developer and web content writer. All driving events posted. First half of year Socials and Board Meetings have been posted to our website. Creating event wrap-up form to start gathering stats.
CDI Program (Mark): Mark was not present instead Robert shared that the next joint CDI AMR/RMR Meeting to be held on Feb 25th in Denver. Board agrees that CDI Chair must come to as many board meeting as possible, if unavailable his report must be submitted to the President. Budget for Instructor Refresher Training submitted. Denise made a motion to approve, John seconded, and all voted Aye. Board discussed additional incentives and recognition to attract Instructors, Event Chairs and Event Co-Chairs.
Membership Socials (Denise): The February social will be our New Membership Social at PCS.
Charities (Barb): Barb reported that Marian House will be charity for February Social.
PCS Liaison: NSTR.
Tours (Arnie): Arnie gave thanks to Nate and Karl for passing off their knowledge and helping to get him up to speed on Tours. He also thanked Barb for her advice. He reported first tour will be “Ring the Peak” on May 9th. He’s excited that numerous members are volunteering with upcoming tours.
HPDEs (Robert): Robert did a deep dive over past 7 years participation and Discount Effectiveness in AMR HPDE’s. Robert spoke in depth on his findings and the Board reviewed report. AMR HPDE Event Chair Meeting was held on January 8th and discussed with board. HPDE Event Chairs reviewed the 2020 updates, Costs, Roles and Responsibilities, Issues and Concerns. Robert presented & submitted budgets (PMSP May and September 2020 and La Junta October 2020). Denise made a motion to approve, Larry seconded, and all voted Aye.
Steve shared that we need to get middle and advanced drivers back to the tracks. Would like to have advanced drivers be able to go to advanced drivers classroom where they can discuss ideas. Alex recommended annual Instructor and Distinguished Driver Awards.

EVENTS
Future Events:
Tech Inspector Training (Feb 15) – Robert stated 22 people registered to date. Tech inspection form needs to be updated with new 2020 guidelines
New Membership Social (Feb 22) – Event will be at PCS. PCA new member subsidy will cover food and drink. The club will provide food and drink. Denise shared there are 61 people registered to date.
HPDE 101 (Mar 7) – Robert to open on MReg and Denise to send Eblast. Everything set up for event at PCS.
Instructor Training Refresher (Apr 4) – Registration for event will be opened on MReg in next couple of weeks.
PPIR HPDE (Apr 18 & 19) – Dana and Dwight presented budget. Board reviewed budget. There will be 9 garages this year. Denise made a motion to approve, John seconded, and all voted Aye with the understanding that “Shirts and Other Track Memento’s” will be backed out of budget.
Porsche and Pancakes II (Apr 11) – Alex stated event to remain at same location
Treffen (April 30 – May 2nd) 2020 – Alex stated that Treffen sold out in 13 minutes. Nate to organize meeting for tour leads. Alex will organize a volunteer meeting at a later date.

Past Event Wrap Up:
Porsche and Pancakes I – 50 members came out for the first Porsche and Pancakes at Uncle Sam’s Pancake House.

OLD BUSINESS
Will discuss at next meeting due to time limit at restaurant.

NEW BUSINESS
Will discuss at next meeting due to time limit at restaurant.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get radios from Jim (RMR) to test (01/20)
• Clean up MReg access (01/20)
• Get current ad rates for digital advertising and clean up advertisers (01/20)
• Confirm committee chairs that are vacant (01/20)
• Send webinar to Robert (01/20)
• Get with Jim to order badges for Board Members and Event Chairs (01/20)
• Add two awards: Instructor and Distinguished Driver to yearly club awards (01/20)
Nate Adams:
• Contact Bob Foltz regarding Safety Chair (01/20)
• Clean up MReg access (01/20)
• Switch Editor Gmail account over to Tours email (01/20)
Dana Kasten:
• Provide the number of wrist bands in inventory to Denise (01/20)
Dwight Kasten:
• Get budget to purchase 1 med and 1 large HANS device and put posts on all club helmets (01/20)
Robert Baumgartner:
• Get details on control and start instructor training (01/20)
Arnie Easterly:
• Provide the number of wrist bands in inventory to Denise (01/20)

The next Board meeting will be 25 February at Texas T-Bone.

Finish Time 8:47 pm