Board Meeting Minutes

The Board meeting minutes has permanently moved to the website. Once the AMR Board has approved the monthly meeting minutes, we will post the contents on this webpage. This webpage will provide six months worth of meeting minutes, after that, the contents will be archived to a Word document and will be available for download by members.  Minutes are submitted by AMR Secretary Pam Drummer.

2020 Board Minutes Archive
2019 Board Minutes Archive
2018 Board Minutes Archive


JANUARY MINUTES – 01.27.2021
Location: Drummer’s Residence & via Zoom
Start Time: 6:45 pm
Attendees: Dwight Kasten, Dana Kasten, Nate Adams, Pam Drummer, Larry Young, Bob Foltz, Robert Yen, Alex Ching, Barb Treacy, Robert Baumgartner, Tim Drummer, Lou Morales, Denise Jordan

PRESIDENT’S REMARKS
Nate Adams stated that he would like to focus on club continuity this year. In addition, he will immediately work on identifying a new club secretary, webmaster and Start/Control chair. Per PCA, there will be a new “Communicable Disease Waiver” form that all members must sign for socials and indoor events.

COMMITTEE REPORTS
Treasurer’s Report (Pam): Pam Drummer submitted report. Income consisted of PCA commission. Expenses included the renewal of the club’s post office, Goggle accounts and club trailer tags. The treasury report was board approved.
Sponsorship (Nate): Nate Adams stated that we need a calendar of events before moving forward with any sponsorship opportunities.
Advertising (Denise): NSTR
Membership (Jim): Per email, Jim Sorensen stated that to date for January, we got 5 new members. Total is 760 (477 Primary, 283 Affiliates).
Website (Alex): Alex Ching stated that the club may want to consider migrating over to the PCA platform. While it won’t save much money, it will help alleviate ongoing issues with the existing platform. The new issue of E-Trails will be ready on Feb 01.
CDI Program (Robert Y): Per Robert Yen’s report, the Lead-Follow Instructor Training will take place at La Junta Raceway on 3/25/21. 18 instructors have been identified who could be good candidates for this training. Of those, 8 have expressed interest in participating. 4 AMR instructors are already eligible to instruct students via Lead/Follow, as they participated in the PCA National training program.
Membership Socials (Denise): Denise Jordan stated that until local regulations allow for larger numbers at indoor gathering, socials will not take place. She is hopeful to start back with them in April.
Charities (Barb): Barb Treacy stated that club members will have the opportunity to support various local charities once we start having socials again. The Charities (Social Outreach) committee is seeking members to help advise which charities to support, collect donations from people who may not be able to attend socials, and drop off the donations to the charitable organizations.
PCS Liaison: NSTR
Tours (Arnie): Arnie Easterly reported that he has started contacting the Treffen tour volunteers to confirm their continued desire to lead this year’s Treffen practice tours, as well as the actual Treffen tours next year. He is in the process of determining if the “Cars & Colors” Car Show in Telluride will take place in 2021. He is also working with Chris Lennon to replace one of the current Treffen tours with a Pikes Peak Hill Climb tour.
HPDEs (Robert B): Robert Baumgartner stated that the HPDE 101 tech session, scheduled for 3/6, may be conducted virtually. PPIR contract is complete. La Junta track date confirmed. Track dates for Pueblo are tentative because of new management negotiations. All co-chairs have been identified for all HPDE’s, except for PPIR and La Junta. They are Steve Heptig (Pueblo 1), Robin Dillon (Pueblo 2). Pueblo and La Junta budgets will be submitted to the board next month.
The tentative HPDE schedule is:
PPIR (4/17-4/18)
Pueblo I (5/22-5/23)
Pueblo II (8/28-8/29)
La Junta (10/2-10/3)

EVENTS
Future Events:
New Member Social – Because of current local COVID restrictions, this event will be postponed. Dwight Kasten will contact Porsche Colorado Springs for a possible later date.
Tech Inspection Tech Session – The decision was made to stop doing this tech session. Instead, members will be required to take their cars to area businesses which are qualified to perform the inspections.
HPDE 101 – Robert Baumgartner stated that this event could be virtual, but will be determined. Event will be created in Mreg and e-blasted to the membership.
Lead/Follow Training – Scheduled to take place at La Junta Raceway on 3/25. Proposed budget will be submitted at the next board meeting.
PPIR HPDE – Because of the Lead/Follow costs and lack of advanced solo drivers, the board determined that it is best to cancel this event this year. Dwight Kasten will contact PPIR management and see if there is a possible date for another autocross instead.

Past Event Wrap Up:
Holiday Toy/Food Drive – Barb Treacy stated that $750 was raised for Care & Share and numerous toys were donated to the Salvation Army for local children in need.

OLD BUSINESS
New Helmets – Dana Kasten will contact PCA office about new helmet rules to determine if the club needs to purchase new loaner ones.
FM Transmitters – Robert Yen will submit a proposed budget for FM transmitters, which are needed for the Lead/Follow program.

NEW BUSINESS
None.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
Dana/Dwight Kasten:
• Send Dwight’s Bio for website to Alex (02/20)

Date and Time of Next Meetings: Tuesday February 23rd, 2021 at the Young’s residence.

Finish Time 8:15 pm>


DECEMBER MINUTES – 12.08.2020
Location: Kasten’s Residence & via Zoom
Start Time: 6:32 pm
Attendees: Denise Jordan, Nate Adams, Pam Drummer, Tim Drummer, Dana Kasten, Dwight Kasten, Alex Ching, Bob Foltz, Mark Stolberg, Robert Yen and Robert Baumgartner

PRESIDENT’S REMARKS
Denise welcomed everyone and thanked everyone for their time and commitment to the club. She also shared her thanks for the opportunity to be president.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana presented the Treasurer’s report, Year to Date down a little due to deposits. Nate made a motion to approve, Alex seconded, and all voted Aye. Income includes Goodie Store, Name Tags, 3Q2020 PCA Rebate and Interest. Expenses include administrative items, Google Accounts, Quicken upgrade & annual cost, Name Tag postage, La Junta Ambulance HPDE and Sitescope website hosting.
Sponsorship (Denise): NSTR
Advertising (Denise): NSTR
Membership (Jim): Jim reported via email as of Dec 1, 2020, 755 total Members. Of that 473 are Primary Members and 282 Associates.
Website (Alex): Alex reported continuing to send eblasts and looking for a new Webmaster for 2021.
CDI Program (Robert Y): NSTR, see HPDEs below.
Membership Socials (Denise): NSTR
Charities (Barb): Toy and Food Drive Sunday 12/13 at Red Rock Church from 1 – 3pm.
PCS Liaison: NSTR
Tours (Arnie): Arnie is working on 2021 schedule.
HPDEs (Robert B): Robert reported via email and Mark Presented via Zoom Lead Follow Training in La Junta. There were 24 total people trained during the one day course. Those trained will be “A” list instructors. Of the 24 trained, 4 people were from AMR and 2 people from RMR. Lead Follow is defined as 1 instructor in a car and 1 student in another car with no passengers. With COVID-19 restrictions this will preclude in-car instruction, Lead-Follow will be the instruction approach. Lead-Follow must be done in dedicated run groups. At a minimum a 1-way communicator is required between instructor and student, NO Cell Phones. Board received this information and is reviewing. Draft 2021 HPDE Program and Dates were provided.

EVENTS
Future Events: NSTR

Past Event Wrap Up: None.

OLD BUSINESS
None.

NEW BUSINESS
Club Secretary Position – still needing to be filled. Denise to step in temporarily
New Membership Social – tentatively planned for Feb /March 2021
Joint Board Meeting (AMR & RMR) – At this time, no need for Joint Board Meeting with AMR and RMR due to COVID.
Zoom App – Looking to set up Zoom as an option going forward for Board Meetings to help get more attendance

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
Dana/Dwight Kasten:
• Send Dwight’s Bio for website to Alex (02/20)

Date and Time of Next Meetings: Tuesday January 26th, 2021. Location TBD

Finish Time 7:51 pm


OCTOBER MINUTES – 10.27.2020
Location: Mollica’s
Start Time: 6:32 pm
Attendees: Denise Jordan, Nate Adams, Pam Drummer, Tim Drummer, Dana Kasten, Alex Ching, Larry Young, and Bob Foltz

PRESIDENT’S REMARKS
Denise welcomed everyone and looking forward to club continuing to do the Holiday Party.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana presented the Treasurer’s report, Year to Date down a little due to deposits. Projecting to club to be at a break even by year end. Denise made a motion to approve, Nate seconded, and all voted Aye. Income includes La Junta HPDE, Fall Tour and Interest. Expenses include administrative items, Blue Ticket Tire Winner, Speed Waivers and MReg fees.
Sponsorship (Denise): NSTR
Advertising (Denise): NSTR
Membership (Jim): NSTR
Website (Alex): Alex reported sending eblast survey on website to see if people are getting eblasts. November etrails eblast to be sent out beginning of the month.
CDI Program (Robert Y): Denise reported PCA National Lead-Follow Committee Day and October 25th will be PCA National Lead-Follow Training for CDIs. The goal of the event is to provide training to CDIs across the country for doing Lead-Follow instruction (instead of in-car instruction) in the event that we are still unable to conduct in-car HPDE instruction next year. Event is being championed by Chris Lennon.
Membership Socials (Denise): NSTR
Charities (Barb): Thank you for the donations at October Social for Marion House. The charity for Holiday Party is TBD.
PCS Liaison: NSTR
Tours (Arnie): NSTR
HPDEs (Robert B): Robert reported via email, HPDE season for 2021 will be challenging. Lead-Follow Instruction will most likely be used. More to come. Starting to work on developing 2021 HPDE Program and Dates.

EVENTS
Future Events:
Holiday Party at the El Paso Club on 12/11 by Denise Jordan. Plan to get MReg open soon. Club will be covering the MReg fees and appetizers in the bar area. Same dress code and charity as last year. Blue tickets sold at Holiday party will be eligible for winning a set of tires, must be present to win. Blue tickets sold throughout the year in 2020 will be carried over to 2021.

Past Event Wrap Up:
AMR Porsches & Propellers HPDE at La Junta Raceway on 10/3-10/4: There were a total of 26 participants. People were happy to get out and drive. It was a successful event.
October Social at Edelweiss 10/20: A fun time was had by everyone who attended.

OLD BUSINESS
Elections: Nominating committee will have their decisions out by Friday 10/30. A link for voting will then be sent out via email to membership.

NEW BUSINESS
New Membership Social – tentatively planned for Feb /March 2021
Joint Board Meeting (AMR & RMR) – TBD; It will be Zoom and not in person

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
• Get awards from past award winners (10/20)
Dana/Dwight Kasten:
• Send Dwight’s Bio for website to Alex (02/20)
• Follow up with PPIR for 2021 Auto cross date (10/20)
Alex Ching:
• Send email addresses for people who are not getting emails to Denise (10/20)

Date and Time of Next Meetings: Tuesday December 8th (6:00pm – 8:30pm) at Kasten’s Residence, Colorado Springs, CO

Finish Time 8:33 pm


SEPTEMBER MINUTES – 9.29.2020
Location: Easterly’s Residence
Start Time: 7:07 pm
Attendees: Denise Jordan, Nate Adams, Pam Drummer, Tim Drummer, Dana Kasten, Alex Ching, Dwight Kasten, Larry Young, Bob Foltz, and Arnie Easterly

PRESIDENT’S REMARKS
Denise welcomed everyone and looking forward to club continuing to do events such as HPDE, October Social and Holiday Party. Thank you to Arnie and Susan Easterly for hosting.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana presented the Treasurer’s report, Year to Date down a little due to deposits. Denise made a motion to approve, Nate seconded, and all voted Aye. Income includes Tarryall Off Road Tour and Interest. Expenses include administrative items, HPDE Insurance and MReg fees.
Sponsorship (Denise): NSTR. Club will re-evaluate next year with Ted.
Advertising (Denise): NSTR
Membership (Jim): Jim reported via email, we had 9 new members for September. In September to date, a total of 466 primary members and 281 Affiliate members for a total of 747 members.
Website (Alex): Alex reported the website has questionnaire and link for election candidates. October etrails eblast to be sent out beginning of the month.
CDI Program (Robert Y): Robert reported via email, October 24th will be PCA National Lead-Follow Committee Day and October 25th will be PCA National Lead-Follow Training for CDIs. The goal of the event is to provide training to CDIs acros the country for doing Lead-Follow instruction (instead of in-car instruction) in the event that we are still unable to conduct in-car HPDE instruction next year. Event is being championed by Chris Lennon. Both events will be held at La Junta Raceway. Registration open on MReg.
Membership Socials (Denise): October Social to be held on Tuesday Oct. 20th at Edelweiss. Currently 30 people registered.
Charities (Barb): Charity for the October Social will be Marion House. The charity for Holiday Party is TBD.
PCS Liaison: NSTR
Tours (Arnie): Arnie shared it’s been a successful year for tours. We were able to have 5 tours and membership is glad to get out and drive. Planning has started for next year.
HPDEs (Robert B): AMR October HPDE at La Junta is being chaired by Jackie Vance. Registration is closed. There are 25 total drivers registered for event. Work will begin on developing 2021 HPDE Program and Dates with the challenge being to define event venue – in car instruction/ lead-follow instruction / no instruction particularly for the typical early spring PPIR HPDE. More to come.

EVENTS
Future Events:
AMR Porsches & Propellers HPDE – La Junta Raceway on 10/3-10/4
October Social – Edelweiss on 10/20
Holiday Party – El Paso Club on 12/11

Past Event Wrap Up:
Fall Mystery Tour was led by Kasten’s on September 27th. There were 54 people signed up and was a great time. Radios worked well and everyone enjoyed the great fall Colorado colors.

OLD BUSINESS
Elections: Denise working on nominating committee. A link for voting will be sent out via email to membership.

NEW BUSINESS
New Membership Social – tentatively planned for Feb/March 2021.
MotorsportsReg Credits – credits expiring in 2019 will be extended 1 year from the date of their expiration.
Blue Raffle Tickets – raffle tickets for the tire certificate from 2020 will be carried over to 2021.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
Dana/Dwight Kasten:
• Send Dwight’s Bio for website to Alex (02/20)

Date and Time of Next Meetings: Tuesday October 27th (5:45pm – 8:30pm) at Mollica’s Italian Restaurant, Colorado Springs, CO

Finish Time 8:23 pm


AUGUST MINUTES – 8.25.2020
Location: Young’s Residence
Start Time: 6:59 pm
Attendees: Denise Jordan, Nate Adams, Pam Drummer, Dwight Kasten, Alex Ching, Dana Kasten, Tim Drummer, Larry Young, and Bob Foltz

PRESIDENT’S REMARKS
Denise welcomed everyone and looking forward to club continuing to do some events despite COVID. Thank you to Larry and Nancy Young for hosting.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana presented the Treasurer’s report, Year to Date down a little due to deposits. Larry made a motion to approve, Alex seconded, and all voted Aye. Income includes 45th Anniversary Picnic, PPIR AX, Day tour and reimbursement for Treffen. Expenses include administrative items, and truck and trailer key sets, and PPIR Autocross supplies and 45th Anniversary catering payment.
Sponsorship (Denise): NSTR. Club will re-evaluate next year with Ted.
Advertising (Denise): NSTR
Membership (Jim): Jim reported via email, we had 0 new members for August. In August to date, a total of 463 primary members and 283 Affiliate members for a total of 746 members.
Website (Alex): Alex reported the website has upgraded to allow club to do on line surveys, polls and ballots for voting. September eTrails eblast to be sent out beginning of the month. Need remaining Bio for all Board Members.
CDI Program (Robert Y): NSTR
Membership Socials (Denise): Socials remain in limbo due to COVID-19. Club trying to do October social at Edelweiss.
Charities (Barb): Thank you to Barb Treacy. Barb sent write up to PCA and our club received honorable mention award for our Charity Donations and Efforts.
PCS Liaison: NSTR
Tours (Arnie): Arnie shared via email, the online waivers and Tours are going well and continuing to receive positive feedback. Kasten’s planning day trip for the Fall Mystery Tour.
HPDEs (Robert B): AMR October HPDE at La Junta is being chaired by Jackie Vance. To date, 12 drivers registered for event. PCA National is working on providing Lead-Follow guidance to regions and will let us know when available, but until then, Lead-Follow is not permitted.

EVENTS
Future Events:
AMR Fall Mystery Tour (9/27) – This year it will be a day tour – Dwight and Dana Kasten

Past Event Wrap Up:
AMR “Safe Distancing from Cones” Autocross on Aug 8th went well. Special thanks for the help in setting up on Friday evening and to SCCA for helping with the timing. Event had a great turnout with 29 cars participating.
AMR 45th Anniversary Picnic on Aug 9th was held at Bear Creek Park. Nice to get outside and see club membership having a good time while social distancing.
AMR Off Road Tour was on Aug 15th. The tour had 10 cars and 18 people.

OLD BUSINESS
NSTR.

NEW BUSINESS
Autocross timing system – Thank you to Alex for cleaning up and getting the timing system up and running where it can be used once again.
Elections – Nominating Committee needs to be formed along with slate of candidates for the 2021 election.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
Dana/Dwight Kasten:
• Send Dwight’s Bio for website to Alex (02/20)

Date and Time of Next Meetings: Tuesday, September 29th at Easterly Residence, Colorado Springs, CO

Finish Time 8:17 pm


JULY MINUTES – 7.28.2020
Location: Drummer’s Residence
Start Time: 6:56 pm
Attendees: Denise Jordan, Nate Adams, Pam Drummer, Dwight Kasten, Alex Ching, Dana Kasten, Tim Drummer, Arnie Easterly, and Bob Foltz

PRESIDENT’S REMARKS
Denise welcomed everyone and looking forward to club continuing to do some events despite COVID.

COMMITTEE REPORTS
Treasurer’s Report (Dana): Dana presented the Treasurer’s report, Year to Date down a little due to deposits. Denise made a motion to approve, Nate seconded, and all voted Aye. Income includes day tour. Expenses include administrative items, and truck and trailer annual insurance premium, and PPIR Autocross final payment.
Sponsorship (Denise): Club will re-evaluate next year with Ted.
Advertising (Denise): NSTR
Membership (Jim): Jim reported via email, we have 4 new members and 1 affiliate and 1 transferred out of region. In July to date, a total of 460 primary members and 280 Affiliate members for a total of 740 members.
Website (Alex): Alex reported the website has upgraded to Web Forms. New PCA website coming. August eTrails eblast to be sent out on Aug 1st. Need remaining Bio for all Board Members.
CDI Program (Robert Y): NSTR
Membership Socials (Denise): Socials remain in limbo due to COVID-19.
Charities (Barb): For the 45th Anniversary Picnic, cash donations will be asked for Charity Donations.
PCS Liaison: NSTR
Tours (Arnie): Arnie shared the Gooseberry Pie Tour had 30 cars and 54 people. The Breckenridge Tour had 26 cars and 48 people. The online waivers are going well and receiving positive feedback.
HPDEs (Robert B): Robert shared via email. RMR held HPDE at HPR for advanced solo drivers only. AMR October HPDE at La Junta is being chaired by Jackie Vance and Co-Chair by Michael Onstad. PCA National is working on providing Lead-Follow guidance to regions and will let us know when available, but until then, Lead-Follow is not permitted.

EVENTS
Future Events:
AMR “Safe Distancing from Cones” Autocross (Aug 8) – Tim Drummer will be running the event at Pikes Peak International Raceway (PPIR). Arrive at 7:30 am to walk the course, driver’s meeting at 8:30 am. No instructors. All drivers will be solo. Currently on MReg. Due to COVID-19 precautions, loaner helmets will NOT be available. Currently 22 people are registered and needing 6 volunteers. Reached out to five other car clubs and so far no support from them.
AMR 45th Anniversary Picnic (Aug 9) – Will be at Bear Creek Park West. Club has a pavilion reserved. Registration is open on MReg and currently 60 people are registered. Rudy’s BBQ will be catering. Max registration is 70 people. Picnic starts at Noon.
AMR Off Road (Aug 15) – Tim Veldheer will be leading tour.
AMR Fall Mystery Tour (Sep 27) – This year it will be a day tour.

Past Event Wrap Up:
AMR “Gooseberry Pie” and “Breckenridge” Tours went well and had a great turnout. Folks continue to have a great time getting out and driving their Porsches.

OLD BUSINESS
NSTR.

NEW BUSINESS
Jim Sorensen asked Tim Drummer to review on line Rally and see if that is a possibility for the Club to host.

MOTIONS
None.

ACTION ITEMS
Denise Jordan:
• Get current ad rates for digital advertising and clean up advertisers (01/20)
Dana/Dwight Kasten:
• Send Dwight’s Bio for website to Alex (02/20)
Arnie Easterly:
• Get radios to Tim for Autocross (07/20)

Date and Time of Next Meetings: Tuesday, Aug 25th at Kasten’s Residence

Finish Time 8:58 pm


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