Treffen at the Broadmoor

Welcome to Treffen at the Broadmoor in Colorado Springs for Spring 2020 from 29 April to 2 May. The documents below are references and guidelines for the AMR Treffen planning staff and volunteers to understand and prepare for the event. The Treffen Preparation Plan will be periodically updated as new information and changes becomes available; each incremental change will have a new version number in the file name. Please contact Alex Ching at vicepresident@amrporsche.com if you have questions or comments.

Treffen Schedule
29 Apr 2020 – Registration
30 Apr 2020 – Driving Tour Day 1
1 May 2020 – Navigators Day Off
2 May 2020 – Driving Tour Day 2

We have filled all Treffen Volunteer positions.

Registration (8 volunteers one day): Assists Treffen Registrar with event registration. Ensure participants sign waiver prior to handing out the Goodie Bag and brief certain contents of the Goodie Bag. Requirements – Work is indoors, no physical requirement. Time Commitment – One shift from 2PM-7PM on Wednesday, Apr 29th.

Information Desk (4 volunteers per day): Man the Info Desk and help attendees find various locations and answer Treffen & local area questions through the provided Info Desk Binder. Requirements – Work is indoors, no physical requirement. Time Commitment – One shift from 3PM-7PM on Wednesday, Apr 29th, and two shifts per day from 7AM-12PM and 12PM-5PM from Thursday, Apr 30th to Saturday, May 2nd.

Car Wash (2 volunteers per day): Assist Treffen attendees at the Card Wash with the provided car wash soaps, cleaners, and drying cloths. Requirements – Work is outdoors, no physical requirement. Time Commitment – One shift from 3PM-7PM on Wednesday, Apr 29th and two shifts per day from 7AM-12PM and 12PM-5PM from Thursday, Apr 30th to Saturday, May 2nd.

Photographer (1-2 volunteers per day): Take photographs at registration, reception, tour staging area, socials, and around the Broadmoor grounds. Turn in softcopies to Event Chair or Info Desk at end of day for consolidation. Requirements – your own camera and ability to transfer jpg files; photos become PCA property. Time Commitment – varies depending upon events between Wednesday, Apr 29th and Saturday, May 2nd.

Equipment Truck Driver (1 volunteer per day): On touring days drive the truck to the World Arena parking lot B when the parking lot opens. Assist with setting up and tearing down the departure group staging area and returning the truck back to the Broadmoor. Requirements – Valid drivers license, work is outdoors with moderate lifting/setting of water cases, tables, and traffic cones. Time Commitment – One shift from ~7AM-10AM on Thursday, Apr 30th and on Saturday, May 2nd.

Staging Crew (2-3 volunteers per day): Set up cones and assist with lining up cars for each tour. Ensure participants’ safety and vehicles are lined up for their respective tours. Assist with tear down of staging area after all groups have departed. Requirements – Work is outdoors with moderate lifting/setting of water cases, tables, and traffic cones. Time Commitment – One shift from ~7AM-10AM on Thursday, Apr 30th and on Saturday, May 2nd.

Traffic Control (3-4 volunteers per day): Direct incoming traffic to their correct staging area, holding area, and assist with their departure. Assist with setting up and tearing down the departure group staging area. Requirements – Work is outdoors with moderate lifting/setting of water cases, tables, and traffic cones. Time Commitment – One shift from ~7AM-10AM on Thursday, Apr 30th and on Saturday, May 2nd.

Tour Mid or Sweep (7-14 volunteers per day, two per car preferred): Assist staging crew with lining up cars for the tour (this will also help you recognize the cars within your tour group). As part of the tour driving team, your lunch at the destination is paid for by Treffen. Optional: Take snap shots during the tour for daily slide show. Requirements – Knowledge and execution of PCA Minimum Driving Tour Standard. Be able to account for all cars within tour group and coordination with driving team members during tour. Time Commitment – Varies, arrive one hour before tour start and then duration of tour (3-5 hours) on Thursday, Apr 30th and on Saturday, May 2nd.

Reference Documents
Treffen Prep Plan_v3
Treffen Volunteer Schedule
Treffen Tour Planning Checklist
Treffen Regions’ Tasks Document 21SEP2018

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