Volunteers

This page is currently under construction and will be updated periodically for additional vacancies and descriptions.

The Volunteers webpage serves as a call for volunteers and is a repository of job descriptions, roles and responsibilities, and requirements for various positions. Please contact Committee Chair or POC for more information; also you can talk to any one of our Board members at an AMR function if interested.


Vacancies Section

2019 Event Chairs
HPDE Event Chairs
Tour Event Chairs – TBD

Enduring Support Positions (multiple individuals needed for contingencies and continuity)
HPDE Control
HPDE Starter
HPDE Track Weekend Support
Tour Leader, Group Leader, & Sweeper

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Roles and Responsibilities, Job Description, and Requirements Section

Advertising Chair:
Solicit and obtain advertising for the newsletter.
Obtain “camera ready” or digital copy from corporate advertisers and submit to Newsletter Editor by the selected day of the month.
Provides sales and contracts, synchronizes accounts status with Treasurer, and ensures Editor is kept updated on paid accounts for publishing the ads in the newsletter.
– Coordinate with the Treasurer for submitting invoice to advertisers for advertising, prior to the expiration of the period. Maintain financial records for accounts receivable and payable on a current basis.
Maintain an advertising rate schedule; propose rate changes to the Board of Directors, if needed.
Report all past due accounts to the Board of Directors, along with recommendations for collection procedures and appropriate course of action.
Coordinate editorial and advertising inputs with the appropriate chair.
Requirements – No physical requirement. Coordinate and communicate effectively with advertisers and sponsors. Occasional travel to said advertisers and sponsors’ place of business for face-to-face meeting.
Time Commitment – As required
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HPDE Event Chair:
1. Organize and run a successful, safe, fun (and financially sound) event. If possible, get a co-chair to share the workload. Work with the AMR HPDE Chair for support and guidance.
2. Coordinate and communicate with the applicable Committee Chairs, volunteers, and resources within AMR…(develop a plan, then work the plan, and ask for help when needed)
3. Recruit and ensure both Control and Starter are trained and qualified in their respective positions as they are on the line for the safety of the track and participants during the event. This is also true for Corner Workers if they are not provided by the track.
4. Work with Registrar to set up online registration in MotorsportsReg.com. Advertise event with AMR Newsletter Editor and Webmaster, and other surrounding PCA Regional Clubs.
5. Work with Advertising & Sponsorship Chair to obtain sponsor(s) for the event.
6. “Trust but Verify” the Volunteers and Committee Chairs working with you. Do not wait until day of event to find out something is not done or missing.
7. Ensure equipment truck is ready for the event, and arrange for it to get to and back from the track.
8. Keep Board informed of the status and plans for the event:
– Obtain AMR Board approval for your event.
– Attend the two board meetings prior to your event to present the status of your plans.
– Present and work within an approved Event Budget.
– Present a post event report – Financial and General.
9. Ensure radios are charged and ready for the event.
10. The Event Chair is not responsible for what happens on the track; however, do coordinate with CDI, Control, Track Management, Safety Committee, and volunteers during event for any contingencies. On morning of the first day, find an Observer that will fill our a report for the event. This person is responsible for observing the event and completing the Observer Report submitted to PCA National. If the Zone Representative is present, he/she automatically has this responsibility. If not, try to find someone from another region.
Requirements – No physical requirements. Prefer candidate with effective planning, organizing, coordination, and management skills.
Time Commitment – As required to make sure all tasks are accomplished prior to and during the event.
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HPDE Control:
1. Control is the primary focal point for track management, safety of the event, and its participants. Maintains direct contact and coordinates actions with Starter, Corner Workers, CDI, Ambulance, Safety Committee, Gate Control (track dependent), Event Chair, and Track Manager (for towing of cars) at all times during the DE event. Control must be knowledgeable of all positions on the track in order to manage normal and emergency situations.
2. Tracks run groups, vehicles, and driver/instructor status per CDI input for both days of the event. Maintain run group roster and event/spin log daily.
Requirements – Physical movements within Control area to monitor events on the Grid and track. Requires organization, time management, situational awareness, record keeping, and communications skills. Be able to react calmly, swiftly, and decisively in case of an emergency during the event.
Time Commitment – Approximately two or more days of initial training and qualification, minimum two weekend days every two years (need not be consecutive) to maintain qualification.
Committee Chairs – Alex Ching and Bob Foltz
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HPDE Starter:
1. The Starter is primarily responsible for releasing the correct driver/car from the correct run group on the track, and is part of the team responsible for the safety of the track and all DE participants. Works closely with Control and CDI during DE event.
2. Manages the starter grid and hot pit area. Performs visual checks of drivers/instructors and vehicles prior to releasing on the track and maintains awareness and control the flow of all vehicles on and coming off the track.
Requirements – Require long periods of standing outdoors in various weather conditions. May require climbing up and down ladders to/from the starter box. Requires situational awareness and communications skills.
Time Commitment – Approximately two or more days of initial training and qualification, minimum two weekend days every two years (need not be consecutive) to maintain qualification.
Committee Chairs – Alex Ching and Bob Foltz
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HPDE Track Support:
1. Track support for the event weekend is not limited to one person or one functional area. All available members attending the event (PCA member/non-member, driver/non-driver) can help – check with your HPDE Event Chair. The more volunteers we get each morning of the event will help speed up the check-in and inspection processes and will help us and you start on time. Any delay means we will have to trim the run time for each run group so we can finish on time for all involved (especially the contract workers, unless you are willing to pay their overtime).
2. Assist with tasks such as registration, checking licenses/helmets, assisting participants, Top Tech, picking up drinks and/or ice, set up, clean up, packing up, etc.
Requirements – Physical requirements is task dependent.
Time Commitment – A few hours during an HPDE weekend. May require you to show early to assist with set up and registration.
POC – Alex Ching
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Tour Support:
Tour Leader: Responsible for the overall planning and execution of the driving tour. This includes coordinating the tour start point, end point, rest stops, etc. Additionally, the tour leader is responsible for ensuring an adequate participant safety briefing is conducted in accordance with the Minimum Driving Tour Standards.
Group Leader: For driving tours with multiple groups, the group leader(s) are responsible for leading their respective groups in compliance with all instructions outlined by the tour leader and all Minimum Driving Tour Standards.
Sweeper: Also called the trailing or following car, the sweeper is the car at the tail end of the tour or group. The sweeper’s duties include assisting any tour vehicle that pulled over, advising the tour/group leader if vehicles became separated from the group and advising the tour/group leader about any unsafe driving practices by a tour participant so the tour/group leader(s) can take appropriate action.
Requirements – Understanding and complying with the PCA Minimum Driving Tour Standard. Able to maintain tour group integrity and communicate with other tour leader/sweeper.
Time Commitment – Initial training and duration of the driving tour.
Committee Chair – Nate Adams
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